Aurora
Job Description JOB SUMMARY: Candidates must be flexible with hours, must be able to work evenings, some mornings as needed, and weekends. Will be required to work holidays. This is a Casual position, less than 17 hrs a week. • Responsible to direct the overall office operations. Directs, plans, coordinates, and administers the overall operation of the Medical Records department. QUALIFICATIONS: • High school education or equivalent; some college preferred., • Must be knowledgeable of administrative practices, procedures, and guidelines., • Accurate typing, filing and record keeping skills., • Good communication skills., • Must be able to read, write and speak the English language in an understandable manner., • Must possess the ability to make independent decisions when circumstances warrant such action and to remain calm during emergency situations., • Must possess the ability to deal tactfully with residents, family members, visitors, personnel, government agencies/personnel, and general public., • Must possess leadership and supervisor’s ability and willingness to work harmoniously with other personnel., • Must have patience, tact, a cheerful disposition, and enthusiasm. PHYSICAL REQUIREMENTS: • Must be able to move intermittently throughout the workday., • Must be able to cope with the mental and emotional stress of the position., • Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met., • Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, visitors, personnel, and support agencies., • Must be in good general health and demonstrate emotional stability., • Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people., • May be required to lift and move equipment and supplies, etc., in excess of fifty, • (50) pounds throughout the workday., • Must have a pleasant speaking voice., • Is subject to exposure to infectious waste, diseases, conditions, etc., including exposure to the (HIV) AIDS and Hepatitis B viruses. ESSENTIAL FUNCTIONS: Review the department’s policy and procedure manual, Job Descriptions, cleaning schedules, etc., at least annually for revisions and make recommendations to the Administrator. • Follow established departmental policies and procedures, including appropriate dress code., • Meet with the receptionist on a regularly scheduled basis to assist in identifying and correcting problem areas, and/or the improvement of service., • Recruit, interview, and select personnel with the approval of the Administrator (if applicable)., • Schedule department work hours, personnel, work assignments, etc., to expedite work (if applicable)., • Complete performance evaluations timely (if applicable)., • Make daily rounds of reception area to assure that reception personnel are performing required duties and to assure that appropriate reception procedures are being followed (if applicable)., • Answer the telephone promptly and politely, screen all incoming calls according to facility policy. Take messages and relay them promptly to the proper individual., • Greet and direct all visitors to sign in., • Type, file, copy materials and maintain all files, records equipment, and supply items as assigned., • Prepare reports, assignments and correspondence as needed and directed by Administrator., • Receive, sort, direct mail, and fax information., • Send reports to appropriate agencies as required., • Maintain cordial relationships with all residents, staff, public agencies, visitors, and callers., • Perform other related duties as assigned. GENERAL BENEFITS: Paid Holidays Paid Sick Time Paid Time Off Retirement / Pension Plan Health Insurance Dental Insurance Life Insurance Vision Insurance