Office Assistant
hace 7 días
Springfield
Job Description About This Role Clerical duties within the office may encompass a range of responsibilities, including answering telephones, maintaining bookkeeping records, typing or word processing, operating office equipment, and managing files. A thorough understanding of office systems and procedures is essential. What You'll Do • Disburse and deposit money, conduct basic bookkeeping, and facilitate banking transactions., • Interact with customers, employees, and other stakeholders to address inquiries, provide information, take orders, and resolve complaints., • Manage telephone communications, direct calls, and take messages., • Organize, sort, and maintain files and records of office activities, business transactions, and other relevant documents., • Prepare and send bills, contracts, policies, invoices, or checks., • Operate office machines, including photocopiers and scanners, facsimile machines, voice mail systems, and personal computers., • Process, record, and proofread data and other information, such as records or reports., • Maintain and update filing, inventory, mailing, and database systems using computers or manually., • Handle incoming mail, respond to correspondence, and prepare outgoing mail., • Review files, records, and documents to gather information in response to requests., • Deliver messages and complete errands., • Manage inventory and order materials, supplies, and services., • Coordinating work schedules, managing calendars, and arranging appointments., • Prepare and process documents, including business or government forms and expense reports., • Supervise the work of junior clerks and direct their activities., • Compose, format, proofread, and edit correspondence and other documents using computers or typewriters., • Count, measure, or organize materials., • Provide training to staff members to perform work-related activities, such as computer application use., • Develop meeting agendas, attend meetings, and record and transcribe minutes., • Troubleshoot issues related to office equipment, including computer hardware and software. Requirements • Prepare cash for deposit or disbursement., • Execute sales or other financial transactions., • Collect deposits, payments or fees., • Coordinate with coworkers to synchronize work activities., • Respond to customer problems or complaints., • Answer telephones to direct calls or provide information., • Compile data or documentation., • File documents or records., • Send information, materials or documentation., • Operate office equipment., • Verify data for recording errors., • Proofread documents, records, or other files to ensure accuracy., • Maintain inventory records., • Sort mail., • Distribute incoming mail., • Search files, databases or reference materials to obtain needed information., • Provide information to coworkers., • Monitor inventories of products or materials., • Schedule appointments., • Prepare employee work schedules., • Prepare documentation for contracts, transactions, or regulatory compliance., • Supervise clerical or administrative personnel., • Proofread documents, records, or other files to ensure accuracy., • Train personnel., • Transcribe spoken or written information., • Record information from meetings or other formal proceedings., • Maintain office equipment in proper operating condition., • Arrange travel, accommodations, or entertainment for others. Nice To Haves • Adobe Systems Adobe Acrobat., • Adobe Systems Adobe InDesign., • Blackbaud The Raiser's Edge., • Blackboard., • Data entry software., • FileMaker Pro., • IBM Notes., • Intuit QuickBooks., • LexisNexis., • Medical condition coding software., • Medical procedure coding software., • MEDITECH software., • Microsoft Access., • Microsoft Excel., • Microsoft Outlook., • Microsoft PowerPoint., • Microsoft Publisher., • Oracle JD Edwards EnterpriseOne., • Oracle PeopleSoft., • Sage 50 Accounting., • SAP., • Yardi., • 10-key calculators., • Alpha Software Alpha Five., • Appointment scheduling software., • Billing software., • Bookkeeping software., • Computer laser printers., • Computer terminals., • Data input scanners., • Desktop computers., • Dictation equipment., • Digital duplicating machines., • Electric typewriters., • Electronic Data Interchange EDI systems., • Filing system software., • Google Docs., • IBM Check Processing Control System CPSC., • Laptop computers., • Laser facsimile machines., • Letter folding machines., • Mavenlink., • Microsoft Office., • Microsoft Windows., • Microsoft Word., • Multi-line telephone systems., • Personal computers., • Photocopiers., • Photocopying equipment., • Postage machines., • Propertyware., • Records management software., • Salesforce.com Salesforce CRM., • Scanners., • Spreadsheet software., • St. Paul Travelers e-CARMA., • Switchboards., • Transcription system software., • Typewriters., • Voice mail systems., • Web browser software., • Word processing software. Benefits Inquire with in.