Assistant Transport Manager
1 day ago
Gatwick
Assistant Transport Manager \n Working hours: 8am to 4pm Monday to Friday - 100% on site. \n To ensure continuity of Transport operations by providing operational support to the Transport Manager and ensuring compliance with the Company's legal & other responsibilities. \n Key Duties & Responsibilities \n Fleet Compliance & Maintenance \n\n • Coordinate and monitor all Planned Maintenance Inspections (PMIs), Road Roller Brake Tests (RRBTs), servicing, and scheduled vehicle maintenance activities.\n, • Produce and communicate weekly maintenance schedules to drivers, the traffic office, workshop personnel, and management teams.\n, • Ensure vehicles are presented correctly for inspections and maintenance appointments, including arranging vehicle washing and tyre checks prior to attendance.\n, • Monitor upcoming maintenance requirements and proactively plan vehicle availability to minimise operational disruption.\n, • Liaise with vehicle manufacturers, dealerships, and external maintenance providers to arrange repairs and servicing under Repair & Maintenance (R&M) agreements.\n, • Work closely with workshop and tyre bay teams to ensure all reported defects are investigated and rectified promptly. \n\n Vehicle Defect Management \n\n • Monitor daily vehicle defect reports and ensure defects are actioned within agreed timescales.\n, • Communicate repair requirements to workshop teams and provide updates to drivers.\n, • Verify that defects are repaired, closed out, and appropriately documented.\n, • Support the management and monitoring of fleet roadworthiness standards across all vehicle types. \n\n MOT & Testing Coordination \n\n • Manage the scheduling and preparation of all MOT inspections and statutory testing requirements.\n, • Coordinate pre-MOT inspections and repair work to maximise first-time pass rates.\n, • Liaise with dealerships and approved testing facilities to secure testing appointments.\n, • Ensure vehicles are prepared to the required standard, including MOT washes, tyre replacement programmes, and compliance checks.\n, • Track upcoming MOT dates and maintain an accurate testing schedule for the fleet. \n\n Fleet Inspections & Audit Checks \n\n • Monitor and record weekly wheel torque checks.\n, • Conduct regular vehicle gate checks to verify roadworthiness, legal compliance, and presentation standards.\n, • Carry out compliance spot checks across the fleet and escalate any issues identified.\n, • Support transport audits and maintain records required for compliance inspections and operator licence obligations.\n\n Driver Support & Communication \n\n • Act as a primary point of contact for drivers regarding fleet, maintenance, and compliance matters.\n, • Provide guidance to drivers on reporting defects and following company transport procedures.\n, • Build strong working relationships with drivers, workshop teams, management, and external suppliers.\n\n Health, Safety & Compliance \n\n • Ensure compliance with all company Health & Safety policies, procedures, risk assessments, and safe systems of work.\n, • Promote a positive safety culture throughout the transport operation.\n, • Report accidents, incidents, hazards, and near misses in accordance with company procedures.\n, • Support continuous improvement initiatives relating to fleet safety, compliance, and operational standards.\n\n Essential \n\n • Previous experience within a transport, logistics, fleet, or vehicle compliance environment.\n, • Strong understanding of HGV fleet maintenance and defect management processes.\n, • Strong communication and stakeholder management abilities.\n\n