Administrative Assistant
3 days ago
Topeka
Job Description Application Materials to Upload Resume Cover Letter Three (3) Professional References Application Deadline: August 10, 2026 The Kansas State High School Activities Association supports Kansas schools in providing student growth and learning opportunities through participation in education-based athletic and activity programs. This is accomplished through the administration of interscholastic activities, festivals, clinics, and contests among member schools, culminating with state championship events. The KSHSAA provides support and leadership to 750 member high schools and middle schools, over 200,000 Kansas students, and 4000 registered sports officials. The KSHSAA has an immediate opening for a full-time Administrative Assistant. This position is responsible for providing support for the general operations of the KSHSAA office including receptionist duties. This person works with and under the supervision of the Executive Director, and the Director of Operations. We are looking for a person who believes in the value of school activities and has a desire to work with our team in supporting school leaders, contest officials, and the students participating in school activity programs. If you are a resilient and organized problem-solver who enjoys new challenges, a fast-paced work environment, contributing to a team mission, and school sports and activities, this position could be for you! A candidate’s work ethic, desire to learn and grow, ability to integrate with the team and an overall attitude of service are key attributes to being successful in this position. Summary of Responsibilities: • Provide customer support to all stakeholders served by the KSHSAA, • Serve as initial point of contact for incoming calls and visitors, • Event planning and preparation, • Manage data in various digital formats, • Prepare and distribute mass communications to schools in both digital and hard-copy formats, • Provide grammatical and stylistic proofing of publications and communications, • Maintain the Gallery of Champions, • Prepare and organize large mailings, • Inventory management, • Other responsibilities as assigned by the Executive Director and/or Director of Operations Summary of Key Qualifications: These attributes and skills will set candidates apart and lead to quicker success in this position. • A commitment to providing exceptional customer service to the member schools and registered contest officials of the KSHSAA., • Be an exceptional verbal and digital communicator., • Proficiency with the Microsoft Office software suite of products, specifically Word, Excel, and Outlook. Experience with PowerPoint and Publisher will also be valuable., • Experience with Adobe Acrobat, InDesign, and/or Photoshop is beneficial but not required., • Experience with QuickBooks and general bookkeeping is beneficial but not required., • Ability to think and work independently, managing multiple projects and priorities, while maintaining excellent communication with team members., • Comfortable managing large volumes of data in various electronic formats., • Willing to embrace the opportunity to learn new skills and office technology., • Be detail oriented and possess excellent proof-reading skills., • Have an interest in interscholastic activities and/or a desire to learn more about interscholastic activities and the KSHSAA., • Possess the highest level of ethics, integrity, and resiliency., • Ability to work onsite in Topeka, KS, Monday – Friday., • Physically capable of lifting up to 20-30 lbs. Please ensure a detailed education and work history, along with 3 professional references are included in your resume. Employee Benefits: • Paid sick, vacation, and holiday leave, • 125 Plan including options for group health/dental insurance, flexible spending account, 403(b) retirement plan, and additional cash benefit, • KPERS retirement system, • Life insurance The Kansas State High School Activities Association is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, age or disability. 7:30 a.m. – 4:15 p.m., Monday - Friday