Legal Assistant - Government Relations
3 days ago
Des Moines
Job Description POSITION SUMMARY: The Legal Assistant provides high‑quality administrative and legal support to attorneys across our Government Relations Practice Group. This role requires strong organizational and multi-tasking skills, attention to detail, and the ability to manage competing priorities in a fast‑paced professional services environment. Legal Assistants maintain regular contact with clients, attorneys, and firm staff while upholding the highest standards of professionalism, confidentiality, and client service. EDUCATION & EXPERIENCE: • Associate degree or equivalent combination of education and experience required, • 1 year of Legal Assistant, Government Relations, or work in Legal Services industry, • Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) with speed and accuracy, • Experience with document management systems, calendars, billing systems, and general office technology preferred, • Experience with EDMS and other filing systems preferred but not required ESSENTIAL DUTIES & RESPONSIBILITIES: Essential functions are the primary responsibilities of the position and may be performed with or without reasonable accommodation. • Prepare, edit, format, and proofread correspondence, memoranda, reports, and other legal or business documents from written or oral instructions, • Draft routine correspondence and standardized legal or business documents as appropriate, • Manage attorney calendars, schedules, and deadline reminders, • Monitor, review, process, and distribute incoming and outgoing mail and electronic communications in a timely and accurate manner, • Open, organize, maintain, and close client and administrative files in accordance with firm policies, including coordinating conflict checks and retention procedures, • Serve as a professional point of contact for clients, visitors, attorneys, and staff; maintain positive working relationships and observe strict confidentiality, • Coordinate meetings, appointments, travel arrangements, and related logistics for assigned attorneys, • Support timekeeping and billing processes, including proofreading invoices and assisting with timely submission of attorney time, • Perform general administrative and office support tasks as needed to support practice and firm operations, • Complete additional duties as assigned based on business and practice needs, • Track and manage CLE credits, monitor deadlines, and send reminders to attorneys for compliance., • Support and manage attorney marketing efforts, including overseeing client relationship management., • Assist in the execution of special projects and initiatives., • Contribute to cross-functional projects that impact various aspects of the business. KNOWLEDGE, SKILLS & ABILITIES: • Strong organizational and multi-tasking skills with the ability to manage multiple tasks, deadlines, and priorities efficiently, • Excellent attention to detail, including strong proofreading and document-quality skills, • Effective written and verbal communication skills, • Demonstrated discretion and judgment in handling sensitive and confidential information, • Proficiency in standard office and legal technology including document management, printing, scanning, and copying systems, • Ability to adapt to changing workflows, responsibilities, and practice-specific requirements, • Ability to work independently as well as collaboratively within a team environment ADDITIONAL ROLE EXPECTAIONS • Passion for politics, political discussion, and government relations, • Additional support needed during Government Session (January to early May), • This position is primarily performed in an office environment, • Work may occasionally require more than 40 hours per week, including irregular hours, to meet business or client needs, • Ability to sit, stand, use a computer, and operate standard office equipment for extended periods