Senior Total Rewards HRIS Specialist
5 days ago
Oakland
Job DescriptionMy AMAZING client is seeking a Senior Total Rewards & HRIS Specialist, a mission-driven , detail-oriented professional who thrives in a fast-paced environment and takes pride in delivering accurate, high-quality work. The ideal candidate brings strong HRIS expertise, including UKG Pro or UKG Ready , advanced Excel skills, and experience managing benefits and HR data. If you are a proactive problem-solver who enjoys improving processes, optimizing systems, and making a meaningful impact through both technology and employee support, THIS JUST MIGHT BE YOUR DREAM JOB!!! Qualified candidates , please send your resume to: kathie.calderara@ LHH.com Title: Senior Total Rewards & HRIS Specialist Location: Oakland, CA or San Diego, CA (Hybrid) Employment Type: Full-Time Key Responsibilities HRIS Administration & Optimization • Serve as the primary administrator and subject matter expert for the organization's HRIS platform., • Manage system configurations, security roles, permissions, workflows, and user access., • Audit current system processes and identify opportunities for optimization and automation., • Build, test, and deploy automated workflows to improve efficiency and reduce manual processes., • Manage system updates, enhancements, testing, and implementation of new functionality., • Create and maintain system documentation, process maps, and user guides., • Partner with leadership to develop and execute a strategic HRIS enhancement roadmap. Benefits & Total Rewards Administration, • Administer employee benefit programs including medical, dental, vision, life insurance, disability, and retirement plans., • Serve as the primary liaison with benefit carriers, brokers, consultants, and third-party administrators., • Coordinate employee enrollments, life event changes, qualifying event processing, and terminations., • Lead annual Open Enrollment planning and execution, including employee communications, system configuration, testing, and carrier coordination., • Monitor benefit plan competitiveness and provide recommendations to leadership regarding program enhancements., • Respond to employee inquiries regarding benefits, eligibility, enrollments, and plan administration. Compliance & Risk Management, • Ensure compliance with applicable federal and state regulations including ACA, COBRA, ERISA, HIPAA, ADA, FMLA, and Section 125 requirements., • Support preparation, auditing, and submission of compliance reporting and required notices., • Assist with internal and external audits related to employee data, benefits, and HR operations., • Maintain accurate records and documentation to support compliance and regulatory requirements. Data Management, Reporting & Advanced Excel Analysis, • Utilize advanced Excel functions including Pivot Tables, VLOOKUP/XLOOKUP, formulas, data validation, and reporting tools to analyze HR and benefits data., • Create recurring and ad hoc reports, dashboards, and workforce analytics for HR leadership and business partners., • Reconcile monthly benefit invoices and investigate billing discrepancies., • Perform ongoing audits to ensure employee data accuracy, consistency, and completeness., • Analyze trends, identify data discrepancies, and recommend corrective actions., • Support regulatory reporting including ACA, EEO-1, and other workforce reporting requirements. Integrations & EDI Management, • Manage HRIS integrations and electronic data exchanges with benefit carriers and external vendors., • Monitor EDI feeds and troubleshoot transmission errors or data discrepancies., • Validate enrollment data, eligibility files, and demographic information to ensure accurate data flow between systems., • Coordinate testing, implementation, and ongoing maintenance of integrations and carrier connections., • Ensure data privacy and security standards are maintained for all employee information exchanges. Cross-Functional Partnership & Support, • Partner closely with HR, Finance, Payroll, and operational leaders to improve processes and system effectiveness., • Gather business requirements and translate them into system solutions., • Train HR team members and end users on HRIS functionality, reporting tools, and best practices., • Provide ongoing support and troubleshooting for HRIS-related issues., • Manage vendor relationships and serve as the primary escalation point for system-related concerns. Qualifications Required • 5+ years of progressive HRIS, Benefits, Total Rewards, HR Operations, or HR Technology experience., • Hands-on experience administering and optimizing an HRIS platform., • Strong benefits administration experience, including Open Enrollment and carrier management., • Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, reporting, and data analysis., • Experience developing workflows, process improvements, and automation solutions., • Experience auditing data and maintaining high levels of data integrity., • Strong analytical, project management, and problem-solving abilities., • Excellent communication and stakeholder management skills. Preferred, • Experience with UKG Pro, UKG Ready, or comparable HRIS platforms., • Experience managing EDI integrations with benefit carriers., • HRIS implementation, optimization, or system enhancement experience., • SHRM-CP, SHRM-SCP, PHR, SPHR, CEBS, or related certifications., • Experience in nonprofit, healthcare, behavioral health, human services, or mission-driven organizations. Benefits Comprehensive benefits package including medical, dental, vision, life insurance, retirement savings, paid time off, and wellness programs. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Pay Details: $93,000.00 to $119,000.00 per year Search managed by: Kathleen Calderara Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.