Administrative Clerk
29 days ago
Hollywood
Job Description PRIMARY PURPOSE OF JOB To provide general administrative and housekeeping duties to enable the office to function smoothly. Duties include: • Preparing engagement letters to be sent out to clients, • Preparing labels for USPS and FedEx, • Occasionally dropping off packages to FedEx, • Preparing reports, • Copying and scanning, • Preparing internal and minor external correspondence, • Updating and transferring current client information to the word processing folder, • Assisting in the preparation of outgoing correspondence to clients, • Answering all incoming calls, • Logging all incoming/outgoing mail, • Preparing outgoing mail; occasionally take mail to the post office, • Distributing incoming mail and faxed documents to the appropriate staff, • Adding postage for outgoing mail and logging postage expenses, • Updating and monitoring the Equipment Log, • Restocking bathrooms and kitchen, and ensuring their tidiness, • Restocking all printers and copiers with paper and ink as needed, • Cleaning the refrigerators and ensuring the cleanliness of the kitchen, • Filing, • Opening and closing the office daily, • Assist in maintaining office supply purchase lists and ordering/purchasing supplies, • Assist in making, rescheduling and confirming appointments, • Request governmental and non-profit contracts, • Ensure original engagement letters, confirmations and client representation letters are obtained and filed, • Update, maintain and distribute weekly staff whereabouts document to partners, • Collect timesheets and invoices, semi-monthly, and agree to time in billing system; distribute to partner, • Upkeep of office plants, • Weekly update of main conference room calendar, • Ensuring that the auditing and consulting staff is given the necessary tools including laptops, printers and calculators to do their jobs, • Ensuring that all IT related problems are eliminated as quickly as possible through our IT consultant, • Provide additional clerical assistance to all firm personnel, • Helping to maintain the appearance of the building, grounds and internal office space, • Scheduling and confirming appointments, • Other duties as directed by partners and office administratorCompany DescriptionS. Davis & Associates, P.A. (SDA), in business for over 25 years, is a full service certified public accounting, consulting and staff augmentation firm. We pride ourselves in employee longevity.S. Davis & Associates, P.A. (SDA), in business for over 25 years, is a full service certified public accounting, consulting and staff augmentation firm. We pride ourselves in employee longevity.