75 Best assistant director Jobs in Jacksonville, Florida (July 2026)

Activities Director

23 days ago

Orange Park

Job Description:\n\nPurpose of Your Job Position\nThe primary purpose of your position is to plan, organize, develop, and direct the overall operations of the Activities Department in accordance with current federal, state, and local standards, guidelines, and regulations, our established policies and procedures, and as may be directed by the Administrator, to assure that an on-going program of activities is designed to meet, in accordance with the comprehensive assessment, the interests and the physical, mental, and psychosocial well-being of each resident.\nDelegation of Authority\nAs Activities Director you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.\nJob Function\nEvery effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.\nDuties and Responsibilities\nAdministrative Functions\n\nPlan, develop, organize, implement, evaluate, and direct the activity programs of the Facility.\nKeep abreast of current federal and state regulations, as well as professional standards of practice, and make recommendations on changes in policies and procedures to the Administrator.\nReview department policies and procedures, at least annually, and participate in making recommended changes.\nDevelop and implement policies and procedures for the identification of medically related activity needs of the resident.\nParticipate in community planning related to the interests of the Facility and the services and needs of the resident and family.\nParticipate in discharge planning, development and implementation of activity care plans and resident assessments.\nInterview resident and families, as necessary, in a private setting.\nRefer resident and families to appropriate personnel, as needed, to meet resident and family needs.\nInvolve residents and families in planning Facility activity programs.\nProvide consultation to members of our staff, community agencies, etc., in efforts to solve the needs and problems of the resident through the development of activity programs.\nAssist in the review and updating of departmental job descriptions, at least annually.\nAssume the authority, responsibility, and accountability of directing the Activities Department.\nMaintain a productive working relationship with the medical profession and other health related facilities and organizations.\nReview and evaluate the department’s work force and make recommendations to the Administrator.\nCoordinate activities with other departments, as necessary.\nWork with the Facility’s activity consultant and implement recommended changes, as required.\nDelegate authority, responsibility, and accountability to other responsible department personnel.\nMake written and oral reports and recommendations to the Administrator concerning the operation of the Activities Department.\nAssist in standardizing the methods in which work will be accomplished.\nInterpret the department’s policies and procedures to employees, residents, visitors, government agencies, etc.\nKeep abreast of economic conditions and situations and recommend to the Administrator adjustments in activity programs that assure the continued ability to provide daily activities.\nReview and develop a plan of correction for activity deficiencies noted during survey inspections and provide a written copy of such report to the Administrator.\nReview departmental complaints and grievances from personnel and make written reports to the Administrator of action(s) taken. Follow Facility’s established procedures.\nDevelop, implement, and maintain an ongoing quality assurance program for the Activities Department.\nParticipate in Facility surveys (inspections) made by authorized government agencies.\nInterview residents or family members to obtain activity information.\nEnsure that all charted activity progress notes are informative and descriptive of the services provided and of the resident’s response to the service.\nMaintain a reference library of written material, laws, etc., necessary for complying with current standards and regulations and that will provide assistance in maintaining a quality activity program.\nInvolve the resident and family in planning objectives and goals for the resident.\nMeet with administration, medical, and nursing staff, as well as other related departments in planning activity programs.\nArrange transportation for field trips when necessary.\nParticipate in the review and completion of appropriate resident assessment items, review of quality indicators, quality measures, survey results, appropriate to Activities services and make necessary changes that correct identified or potential problem areas.\n\nCommittee Functions\n\nServe on, participate in, and attend various committees of the Facility as appointed by the Administrator.\nProvide written and/or oral reports of the programs and activities, as required or as may be directed by such committee(s).\nParticipate in regularly scheduled reviews of resident discharge plans.\nEvaluate and implement recommendations from established committees as they may pertain to Activities services.\nAttend department head meetings, etc., as scheduled or as may be called.\nSchedule and announce departmental meeting times, dates, places, etc.\n\nPersonnel Functions\n\nAssist in the recruitment, interviewing, and selection of personnel for the Activities Department.\nDetermine departmental staffing requirements necessary to meet the Activities Department’s needs, and assign a sufficient number of Activities personnel for each tour of duty.\nRecommend to the Administrator the number and level of Activities personnel to employ.\nSchedule department work hours (including vacation and holiday schedules), personnel, work assignments, etc., to expedite work.\nDelegate administrative authority, responsibility, and accountability to other Activities personnel as deemed necessary to perform their assigned duties and responsibilities.\nCounsel and discipline Activities personnel, as requested or as necessary.\nTerminate employment of personnel when necessary, documenting, and coordinating such actions with the HR Delegate and/or Administrator.\nAssist in standardizing the methods in which activity programs will be performed and/or administered.\nReview and check competence of Activities personnel and make necessary adjustments or corrections, as required or that may become necessary.\nMaintain an excellent working relationship with other department supervisors and coordinate the activity program to assure that daily activities can be performed without interruption.\nAssure that appropriate identification documents are presented prior to employment and that such records are maintained in the employee’s personnel record.\nMake daily rounds to assure that Activities personnel are performing required duties, and to assure that appropriate activity programs are being rendered to meet the needs of the resident.\nConduct departmental performance evaluations in accordance with the Facility’s policies and procedures.\n\nStaff Development\n\nDevelop and participate in the planning, conducting, and scheduling of timely in-service training classes that provide instructions on “how to do the job,” and ensures a well-educated Activities Department.\nDevelop, implement, and maintain an effective orientation program that orients the new employee to the department, its policies and procedures, and to his/her job position and duties.\nProvide leadership training that includes the administrative and supervisory principles essential for the ActivitiesDepartment.\nEncourage the supervisory staff to attend and participate in outside training programs. Schedule times as appropriate.\nAttend and participate in continuing educational programs designed to keep you abreast of changes in your profession, as well as to maintain your license on a current status.\nEnsure that all department personnel attend and participate in Facility mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).\n\nSafety and Sanitation\n\nAssist in developing safety standards for the Activities Department.\nEnsure that the department’s policy and procedures manual identifies safety precautions and equipment to use when performing tasks that may result in bodily injury.\nMonitor department personnel to assure that they are following established safety regulations in the use of equipment and supplies.\nEnsure that department work areas are maintained in a clean, sanitary, and safe manner.\nEnsure that all department personnel follow established departmental policies and procedures, including appropriate dress codes.\nAssist in the development, implementation, and revising of written aseptic and isolation techniques relative to activities.\nDevelop, implement, and maintain a program for monitoring communicable and/or infectious diseases among residents and personnel.\nEnsure that Activities personnel follow established infection control procedures when isolation precautions become necessary.\nDevelop, implement, and maintain a procedure for reporting hazardous conditions or equipment.\nEnsure that department personnel follow established procedures governing the use of labels and MSDSs.\nReport missing and illegible labels and MSDSs.\nEquipment and Supply Functions\nRecommend to the Administrator the equipment and supply needs of the Activities Department.\nPlace orders for equipment and supplies, as necessary or as may be required.\nMake periodic rounds to check equipment and to assure that necessary equipment is available and working properly.\nCheck supply rooms to assure that needed activity supplies are on hand to conduct scheduled activities.\nEnsure that all personnel operate activity equipment in a safe manner.\nDevelop and implement procedures that ensure activity supplies are used in an efficient manner to avoid waste.\nEnsure that appropriate cleaning supplies are on hand to perform necessary departmental cleaning functions.\nEnsure that MSDSs are on file for hazardous chemicals used in the Activities Department.\n\nAssessment and Care Plan Functions\n\nDevelop preliminary and comprehensive assessments of the activity needs of each resident.\nDevelop a written plan of care (preliminary and comprehensive) for each resident that identifies the problems and needs of the resident and the goals to be accomplished for each problem and need identified.\nEncourage the resident and family to participate in the development and review of the resident’s plan of care.\nAssist in the scheduling of activity care plans and assessments to be presented and discussed at each committee meeting.\nEnsure that all Activities personnel are aware of the care plan and that care plans are used in providing daily activities for the resident.\nReview nurses’ notes to determine if the activity care plan is being followed. Report problem areas to the Director of Nursing Services.\nReview and revise care plans and assessments, as necessary but at least quarterly.\n\nBudget and Planning Functions\n\nForecast needs of the Activities department.\nAssist in preparing and planning the Activities Department’s budget for food, equipment, supplies, and labor and submit to the Administrator for review, recommendations, and approval.\nMaintain current written records of department expenditures and assure that adequate financial records and cost reports are submitted to the Administrator upon request or as necessary.\nMake departmental adjustments in order to conform to approved budget, and/or as dictated by an analysis of the monthly operating statement.\n\nResident Rights\n\nReview complaints and grievances made by the resident and make a written or oral report to the Administrator within indicating what action(s) were taken to resolve the complaint or grievance. Follow Facility’s established procedures.\nParticipate in resident and group council meetings as requested and provide support services to such council.\nMaintain a written record of the resident’s complaints and/or grievances that indicates the action taken to resolve the complaint and the current status of the complaint.\nMust adhere to all HIPAA requirements.\n\nMiscellaneous\n\nMake weekly inspections of all activity functions to assure that quality control measures are continually maintained.\nSchedule movies, plan parties, and provide games and activities for residents.\nEncourage residents to participate in hobbies and crafts. Provide materials, as necessary.\nSupervise activities, as necessary.\nDevelop and maintain an activity schedule.\nProvide reading materials in Braille, tapes, and records, as necessary.\nAssist in providing library service for residents through cooperation with local library.\nMake routine visits to residents and perform assistance with crafts, projects, etc., as necessary.\nMay arrange for sale of articles made by residents, i.e., at bazaars, in gift shop, etc.\nAssist bed residents by visiting with them, writing letters, running errands, making appointments, etc., as necessary.\nEncourage residents to develop their educational development through reading, etc.\n\nWorking Conditions\n\nWorks in office areas as well as throughout the Facility.\nIs involved with residents, personnel, visitors, government agencies and personnel, etc., under all conditions and circumstances.\nCommunicates with the medical staff, nursing service, and other department directors.\nAttends and participates in continuing educational programs.\nMaintains a liaison with other department supervisors to adequately plan for resident activities.\n\nEducation\nMust possess a high school diploma or GED. College Degree preferred but not necessary.\nExperience\n\nMust be a qualified therapeutic Activities specialist or an activities professional who is licensed by this state and is eligible for certification as a Activities specialist or as an activities professional; or must have, as a minimum, one (1) years experience in a social or activities program within the last five (5) years, one (1) of which was full-time in a patient activities program in a health care setting; or must be a qualified occupational therapist or occupational therapy assistant; or must have completed a training course approved by this state.\n\nSpecific Requirements\n\nMust be able to read, write, speak, and understand the English language.\nMust possess the ability to make independent decisions when circumstances warrant such action.\nMust be knowledgeable of regulations governing Activities services in nursing care facilities.\nMust possess leadership ability and willingness to work harmoniously with and supervise other personnel.\nMust possess the ability to seek out new methods and principles and be willing to incorporate them into existing Activities services.

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