A/R / AIA Billing Specialist
hace 2 días
Farmingdale
Job Description A/R & AIA Billing Specialist Location: Farmingdale, NY Job Type: Full-Time | On-Site | Permanent Industry: Commercial HVAC / Mechanical Contracting Salary: $75,000–$90,000 Position Overview We are seeking an experienced A/R & AIA Billing Specialist to join our growing commercial HVAC and mechanical contracting team in Farmingdale, NY. This role is responsible for managing the complete accounts receivable and project billing process, including AIA billing, progress invoicing, collections, cash applications, and customer account management. The ideal candidate has experience in construction, HVAC, mechanical contracting, or another project-based environment and understands the importance of accurate contract billing, project milestones, retainage, and timely collections. This position works closely with Project Managers, Accounting, and Operations to ensure billing accuracy, contract compliance, and strong cash flow management. Responsibilities • Manage the full accounts receivable cycle from project billing and invoicing through payment collection., • Prepare, process, and submit AIA billing applications, including G702 and G703 forms., • Generate and maintain accurate progress billings for commercial construction and HVAC projects., • Review contracts, schedules of values, and project milestones to ensure billing aligns with contract requirements., • Process customer invoices for service, maintenance, and construction projects., • Track project receivables, retainage, change orders, and outstanding balances., • Apply customer payments, including ACH, wire transfers, and checks, to customer accounts., • Monitor AR aging reports and proactively follow up on past-due accounts., • Communicate with customers regarding invoices, payment status, billing questions, and collections., • Reconcile customer accounts and resolve billing discrepancies promptly., • Partner with Project Managers to collect required documentation and maintain accurate project billing records., • Maintain customer files, contracts, lien waivers, AIA documents, and supporting billing documentation., • Assist with monthly billing reconciliations, month-end closing activities, and financial reporting., • Prepare AR reports and provide updates on outstanding receivables., • Maintain organized electronic and physical accounting records., • Support audits and complete additional accounting responsibilities as needed. Qualifications • 3+ years of accounts receivable, billing, or construction accounting experience., • Experience with AIA billing applications, including G702/G703 forms., • Background in HVAC, construction, mechanical contracting, or another project-based industry strongly preferred., • Knowledge of progress billing, contract billing, retainage, and collections processes., • Experience with customer account reconciliation and cash application., • Strong understanding of accounting principles and billing procedures., • Advanced proficiency in Microsoft Excel; VLOOKUPs, Pivot Tables, and reporting experience preferred., • Experience with ERP/accounting systems such as Sage 100, Sage 300, Vista, Foundation, QuickBooks, COINS, or similar platforms., • Strong attention to detail, organization, and ability to manage multiple deadlines., • Excellent communication, customer service, and problem-solving skills. Why Join Us Join a growing commercial HVAC and mechanical contracting organization where your expertise in A/R, AIA billing, and project accounting will directly support successful project execution and company growth. Company DescriptionThe Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.