Litigation Secretary (Law Firm Experience Required) New York,
17 days ago
New York
Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client! Position: Litigation Secretary Location: New York City, NY (Hybrid) Pay: $90,000 to $125,000 annually Experience: 5+ years of experience to support the Firms Construction and Infrastructure Litigation Groups. Education: High School Diploma or equivalent is required. A bachelors degree is preferred. Type: Full-time; Direct Hire Schedule: Monday Friday, 8:30am to 5:00pm Job Description: • Creating, editing, revising, redlining, and proofreading documents (from dictation, handwritten, typed/eCopy)., • Preparing templates for briefs, motions, Tables of Contents (TOC) and Tables of Authorities (TOA), appellate filings and other court documents., • eFiling documents with courts/agencies, ensuring appropriate and relevant court procedures are followed and deadlines are met., • Facilitating the calendaring/docketing of court and discovery deadlines and other important dates in conjunction., • Coordinating logistics of depositions, mediations, arbitrations, and trials (venue location, court reporter/videographer)., • Processing and routing incoming/outgoing mail, faxes, and electronic communications., • Preparing new client/matter intake forms and engagement letters, liaising with the Conflicts team, General Counsel, and Finance Committee; processing and monitoring expense reports/reimbursements, vendor bills, and check requests., • Releasing time entries and prebills while coordinating with the billing team on the mailing of invoices., • Managing calendar, travel, and support logistics for meetings, depositions, mediations, arbitrations, and trials, and arranging additional support, catering, technology, and office services., • Supporting other legal support services department projects and initiatives, including providing back-up support to other legal secretaries firmwide. Position Requirements: • Experience with managing tracked changes, formatting complex, multi-paged documents, TOCs and TOAs, liens and styles, and eFiling in State and Federal courts with a strong working knowledge of legal terminology, legal and court proceedings., • Knowledge of MS Office (Word, Excel, PowerPoint, Outlook)., • Various legal software applications (iManage, Litera Compare, Chrome River)., • Strong time management skills to support multiple attorneys, including the ability to multitask, prioritize work, and communicate workload challenges to attorneys and the administrative manager., • Superior communication and strong interpersonal skills; exceptional organizational, grammar, spelling, and proofreading skills., • Previous experience supporting construction litigation claims is preferred. Working Place: NYC, New York, United States Company: ESR Healthcare