Facilities administrator jobs in United Kingdom

Where you’ll work: Based at our Dartford campus, with occasional travel to the Gravesend / Hadlow / Tonbridge sites if required. \n Your hours: 37 hours per week (Monday to Friday), 52 weeks per annum. \n Your pay: £28,200 per annum. \n An exciting opportunity has arisen to join North Kent College as a People Resources Coordinator. \n Working as part of a close-knit People team – including Director of People, Deputy Director of People, two People Business Partners, People Resourcing Manager, People & Resourcing Partner, and a second People Resources Coordinator – you’ll collaborate to deliver responsive, high-quality services across the organisation. \n As a People Resources Coordinator, you’ll provide customer-focused, pragmatic support to both internal and external stakeholders. You'll work in partnership with colleagues across the People team to deliver a proactive, value-adding service to your designated business areas, building trusted relationships with staff and managers. \n Highly organised and detail-oriented, you’ll ensure People processes are delivered accurately, efficiently, and in line with organisational policies, procedures, and best practice, while helping to create a positive experience for everyone you support. \n This could be the role for you if you: \n\n • Have experience in an HR Administrator or HR Assistant role and are ready to take the next step in your career, or can demonstrate transferable skills and a genuine interest in building a career in HR.\n, • Have a sound understanding of HR principles and employment legislation, and are confident providing first-line advice on routine People matters, such as sickness absence and certification.\n, • Have experience supporting end-to-end recruitment and onboarding processes, or have transferable experience coordinating high-volume, process-driven activities with accuracy and attention to detail.\n, • Are highly organised, IT proficient, and confident maintaining HR systems and records with a high degree of accuracy and confidentiality.\n, • Thrive in a collaborative, customer-focused environment, building positive working relationships while managing competing priorities effectively.\n\n If you're a proactive team player with excellent communication and organisational skills, a keen eye for detail, and the ability to prioritise a varied workload while delivering exceptional service, we'd love to hear from you! \n The benefits: \n In addition to a competitive salary, you can expect the following benefits. \n\n • 33 days’ annual leave (including Christmas / New Year break), plus bank holidays.\n, • Enrolment onto the People’s Pension Scheme (as part of the staff of North Kent College Business Services Ltd, a wholly owned subsidiary of North Kent College).\n, • Access to free parking and a number of onsite facilities, including gyms, restaurants and coffee shops.\n\n How to apply: \n If this sounds like the right next step for you, please visit North Kent College’s staff vacancies page to view the full job description and submit your application. \n The closing date for applications is Monday 3 August 2026. However, if the quality of existing applications allows, we reserve the right to close prior to this point. \n North Kent College is committed to safeguarding and promoting the welfare of children, and all staff have a responsibility to share and maintain this commitment. In line with the requirements of ‘Keeping Children Safe in Education’, appropriate safeguarding checks (including an enhanced DBS check) will be undertaken on all individuals selected for appointment. Posts at the College, a specified establishment where the work gives opportunity for contact with children, are exempt from the Rehabilitation of Offenders Act (ROA) 1974. It is an offence to apply for a post which involves engaging in regulated activity relevant to children if you are barred from doing so. Please be advised that, again in line with ‘Keeping Children Safe in Education’, shortlisted candidates (who wish to accept an invite to interview) will be required to complete and submit prior to their interview a self-declaration of their criminal record or information that would make them unsuitable to work with children. Further guidance / information from the Ministry of Justice can be found on GOV.UK.

The Role: \n I am working with an exciting charity social enterprise and community-led development organisation based on London's South Bank. \n Established to transform the local area for the benefit of the community, it owns and manages a diverse portfolio of commercial properties, residential developments, retail and leisure spaces, and community facilities. \n They are looking for a leasing administrator to Co-ordinate and support property management and event activities for seamless service delivery that helps drive sustainable commercial value and community benefit by creating high quality environments for the benefit of all. Key Responsibilities\n\n • Co-ordinating and documenting process flow for lease transactions (new leases, rent reviews, lease renewals) and licence to occupy and license to alter.\n, • Managing finance workflow associated with lease and licence activity including purchase orders, invoices and completion statements.\n, • Track, co-ordinate and communicate tenant and commercial event operational activity to assist with the smooth day to day function of the asset team. Communicating directly with tenants, commercial customers and service providers to support a strong customer ethos, co-ordinated activity.\n, • Manage, update and organise asset data systems to ensure information flow between individuals and wider teams.\n, • Creation, development and streamlining of processes with the aim of delivering a best-in-class service for social enterprise operation.\n, • To the co-ordination of external consultants and professional providers.\n, • To effective co-ordination and communication with other teams to ensure wider collaboration and integrated ways of working.\n, • To a culture that delivers safe working practices and high-quality environments\n\n If you're interested in the above role, please don't hesitate to apply. Applications may close ahead of the date specified on this advert. \n

We are looking for an organised, proactive and detail-oriented Bookkeeper to support the smooth running of our busy events business. This is a varied role combining office management, bookkeeping, finance administration and general business support. \n The successful candidate will take ownership of day-to-day office operations whilst maintaining accurate financial records and supporting the senior management team. This role would suit someone who enjoys working in a small business environment where no two days are the same. \n Key ResponsibilitiesBookkeeping & Finance \n\n • Maintain accurate financial records using QuickBooks.\n, • Process supplier invoices, expenses and credit card transactions.\n, • Reconcile bank accounts, credit cards and payment platforms.\n, • Raise sales invoices and monitor customer payments.\n, • Manage accounts payable and accounts receivable.\n, • Assist with month-end reporting and financial analysis.\n, • Prepare information for external accountants and auditors.\n, • Process staff expenses and maintain financial records.\n, • Monitor cash flow and support budget tracking.\n, • Assist with VAT returns and other statutory reporting requirements.\n\n Office Management \n\n • Oversee the day-to-day running of the office.\n, • Manage office supplies, equipment and facilities.\n, • Act as the main point of contact for office-related issues.\n, • Coordinate relationships with suppliers and service providers.\n, • Support health and safety administration.\n, • Maintain company records and filing systems.\n, • Organise meetings, travel and accommodation arrangements.\n, • Ensure company policies and procedures are followed.\n\n Administration & Business Support \n\n • Provide administrative support to the leadership team.\n, • Assist with HR administration, onboarding and personnel records.\n, • Support recruitment administration and interview scheduling.\n, • Coordinate company events, meetings and team activities.\n, • Manage incoming correspondence and general enquiries.\n, • Assist with reporting, data management and business projects.\n, • Support the wider team with operational and administrative tasks.\n\n Skills & ExperienceEssential \n\n • Previous experience in an Office Manager, Bookkeeper or Finance Administrator role.\n, • Strong bookkeeping experience and understanding of accounting principles.\n, • Experience using QuickBooks or similar accounting software.\n, • Excellent organisational and time management skills.\n, • High level of accuracy and attention to detail.\n, • Strong Microsoft Excel and Office 365 skills.\n, • Ability to prioritise workload and meet deadlines.\n, • Professional and confident communication skills.\n, • Ability to work independently and take ownership of tasks.\n\n Desirable \n\n • AAT qualification or equivalent bookkeeping qualification.\n, • Experience within an events, hospitality or service-based business.\n, • Experience supporting HR administration.\n, • Knowledge of VAT and management reporting.\n, • Experience using CRM and business management systems.\n\n Personal Attributes \n\n • Highly organised and methodical.\n, • Trustworthy and discreet when handling confidential information.\n, • Positive, proactive and solutions-focused.\n, • Flexible and willing to support across different areas of the business.\n, • Comfortable working in a fast-paced environment.\n, • Strong team player with a hands-on approach.\n\n What We Offer \n\n • Varied and interesting role within a growing business.\n, • Friendly and supportive team environment.\n, • Opportunity to take ownership and make a real impact.\n, • Competitive salary and benefits package.\n, • Long-term career development opportunities.\n\n To apply, please submit your CV together with a brief covering letter outlining your relevant experience.

Join Our Client's Team as a Repairs Administrator! \n Are you ready to step into an exciting role within the Facilities Management industry? We are seeking a passionate and organised Repairs Administrator to join our client's team in Bromley, Greater London! If you thrive in a dynamic environment and love helping others, this is the perfect opportunity for you! \n Your Role: As our Repairs Administrator, you will be the backbone of their operations. Your responsibilities will include: \n\n • Coordinating and scheduling repair requests efficiently\n, • Maintaining accurate records and managing databases\n, • Liaising with contractors and suppliers to ensure timely service delivery\n, • Communicating effectively with customers to resolve queries and complaints\n, • Assisting in the preparation of reports and documentation\n\n What You Bring: We are looking for someone who is: \n\n • Highly organised and detail-oriented\n, • A fantastic communicator, both verbally and in writing\n, • Proficient in using computer systems and software\n, • A problem-solver who can think on their feet\n, • Previous experience in a similar role or in facilities management is a plus!\n\n Why You'll Love Working with Them: \n\n • Be part of a vibrant team that values collaboration and innovation\n, • Contribute to a company that prioritises customer satisfaction and quality service\n\n Excited to Apply? If you're ready to embark on a fulfilling career as a Repairs Administrator, we want to hear from you! \n How to Apply: Send your CV and a brief cover letter outlining your relevant experience to the Bromley Office Angels inbox. Don't forget to showcase your enthusiasm and passion for facilities management! \n We can't wait to welcome a new member to our dedicated team! Let's make a difference together! \n Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. \n By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

\n We are looking for a fantastic Cleint Experiance Administrator, to be the face of an exceptional workspace. \n Monday - Friday, office based What you'll own\n\n • Front-of-house excellence - Deliver a warm, polished welcome to every client and guest.\n, • Client experience - Be the go-to expert for clients, the building and the local area.\n, • Standards - Keep every space immaculate\n, • Move-ins - Ensure every new client's first day is seamless and stress-free.\n, • Community - Curate and host events that bring the building to life.\n, • Operations exposure - Support billing, reporting, facilities and suppliers.\n, • Broader learning - Gain hands-on insight across operations, clients and commercial basics.\n, • Proactivity - Anticipate needs and solve issues before they arise.\nWho you are\n\n, • Client-first & proactive - You exceed expectations before being asked.\n, • Warm & engaging - A natural host who builds instant rapport.\n, • Organised - You manage priorities and details with ease.\n, • Creative & resourceful - You bring ideas to elevate the experience.\n, • Standards-driven - You take pride in a flawless, on-brand environment.\n\n \n Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.

Engineering Administrator \n Central London \n The Role: \n A leading global real estate operator are looking for an engineering administrator to join there team at one of their flagship buildings. The Engineering Administrator provides the administrative backbone of the property engineering function, enabling the in-house engineering team and our specialist contractors to deliver a safe, compliant and best in-class engineering service to Brookfield and our occupiers. Working closely with the property operations team, the role takes ownership of the engineering CAFM system, work order and asset management, team scheduling and resourcing, procurement administration and engineering reporting. \n Key Responsibilities: \n CAFM, Work Order & Asset Management \n • Act as the system administrator and primary point of contact for the engineering CAFM system, maintaining accurate asset, planned maintenance and work order data (training will be provided). \n • Use the CAFM system to coordinate planned preventative maintenance, reactive work orders and contracted service visits, ensuring work orders are completed on time and reporting on any noncompletion. \n • Take ownership of engineering logbooks and statutory records, ensuring accurate filing and a complete, audit-ready record at all times. \n Contractor & Resource Coordination \n • Act as the focal point for the engineering team and specialist contractors, coordinating site attendance for planned maintenance and reactive callouts. \n • Coordinate the engineering shift rota and team scheduling, highlighting any resourcing gaps or deficiencies to engineering management. \n • Receive, check and process contractor service reports, escalating any defects or outstanding actions. \n Procurement, Finance & Budget Administration \n • Raise and process quotes, purchase orders and delivery notes, and manage supplier set-up and queries through the procurement platform. \n • Develop and maintain engineering cost-tracking and accounting methods to support effective budget management, producing monthly financial reports from the procurement platform and other management systems. \n • Administer team timesheets, holiday requests and related records. \n Compliance, Health & Safety \n • Take the lead on engineering department health and safety administration, including PPE and uniform ordering and stock control. \n • Support preparation for technical engineering, health and safety and statutory compliance audits, ensuring supporting evidence is accurate and readily available. \n Reporting, Training & Meetings \n • Assist in the production of monthly engineering reports, drawing data from the CAFM system and other management systems. \n • Coordinate team training, including booking training courses and maintaining the team training matrix. \n • Attend management, contractor and other relevant meetings in the interest of the effective and efficient management of the property. \n Skills, Knowledge & Experience \n • At least two years' administrative experience in a similar corporate, facilities or property environment. \n • Proficient in the use of CAFM systems to coordinate planned maintenance, contracted service visits and work orders. \n • Strong proficiency in Microsoft Office, particularly Excel, Word and PowerPoint. \n • Experience of processing quotes, purchase orders and work orders, and managing supplier set-up and queries. \n • Highly organised, with excellent record-keeping and the ability to prioritise competing tasks to meet deadlines. \n • Analytical mindset, able to interpret data to drive continuous improvement and service efficiency. \n • Excellent written and verbal communication skills, able to liaise confidently with engineers, contractors and management.

\n • Experience in building Document Management\n, • Extremely well organised - essential.\n, • Strong Administrative Skills.\nProperty & Building Services AdministratorCentral London (SW1)Permanent | Full-time | Office-basedSalary: £40,000-£45,000 per annumStart: ASAP Are you an organised, proactive and personable administrator looking for your next challenge within the property or building services sector? We're recruiting on behalf of a long-standing client for a Property & Building Services Coordinator to join their friendly and collaborative team. This is a fantastic opportunity for someone who enjoys taking ownership, working independently and keeping multiple projects and priorities moving. This is a varied role where no two days are the same. You'll become the central point of coordination for maintenance activity, contractors and building administration, ensuring everything runs smoothly behind the scenes. The Role Working closely with the Building Surveyors and wider property team, you'll play a key role in coordinating maintenance activities, supporting projects and ensuring accurate records are maintained across the department. Your responsibilities will include:\n\n, • Acting as the first point of contact for contractors, suppliers and maintenance enquiries\n, • Logging, prioritising and allocating maintenance requests to the appropriate teams\n, • Coordinating routine maintenance appointments and contractor visits\n, • Reviewing inspection reports, identifying actions required and escalating issues where appropriate\n, • Maintaining accurate digital filing systems, property records and compliance documentation\n, • Assisting with the preparation of budgets, quotations and project proposals\n, • Raising purchase orders and supporting invoice administration\n, • Monitoring contractor documentation, insurance certificates and compliance records\n, • Supporting Building Surveyors with general project coordination and administration\n, • Liaising with internal stakeholders and external contractors to ensure works progress efficiently\n, • Identifying opportunities to improve administrative processes and ways of working\n About You We're looking for someone who is naturally organised, self-motivated and enjoys taking ownership of their workload. You'll ideally have:\n\n, • Previous administration or coordination experience within property, building services, facilities management, construction or a related environment - essential\n, • Excellent organisational skills with the ability to manage multiple priorities\n, • A proactive approach and the confidence to work independently when required\n, • Strong communication skills with the ability to build positive relationships with contractors and colleagues alike\n, • Excellent attention to detail and accurate record-keeping skills\n, • Good IT skills, including Microsoft Office\n, • A professional, approachable and positive attitude\n Above all, we're looking for someone who enjoys being part of a close-knit team. The office has a genuinely friendly culture with plenty of humour and collaboration, balanced with a professional approach to delivering excellent service. What's on Offer? \n\n, • £40,000-£45,000 per annum\n, • Immediate start available following successful interview\n, • Excellent benefits package\n, • Five weeks' annual leave\n, • Contributory pension\n, • Discretionary Christmas bonus\n, • Stable, long-established organisation\n, • Friendly, supportive and sociable team environment\n, • Varied and autonomous role with genuine responsibility from day one\n This is an excellent opportunity for a proactive administrator or coordinator looking to develop their career within a respected property environment where you'll be trusted to take ownership, build relationships and make a real contribution.If you're someone who enjoys keeping things organised, thrives on variety and takes pride in delivering excellent support, we'd love to hear from you. Apply today. To apply for this role, please click on the ‘Apply’ button below.

Estates Co-ordinator / Administrator \n \n Location: Dartford, Kent \n Start Date: 13 July 2026 \n End Date: 30 November 2026 (Potential Extension Available) \n Pay Rate: £13.00 per hour PAYE \n Hours: 37.5 per week \n \n Are you an organised and detail-oriented administrator looking to build your experience within a fast-paced healthcare environment? \n We are recruiting for an Estates Co-ordinator /Administrator to support a busy healthcare facilities team in Dartford. This is a fantastic opportunity to join an essential service that helps maintain and support healthcare operations, ensuring processes, compliance, procurement and administration activities run smoothly and efficiently. \n \n The Role \n \n As an Estates Co-ordinator, you will provide vital administrative and operational support to the Estates team. This varied position combines procurement, compliance, payroll administration, reporting and general coordination duties, making it ideal for someone who enjoys a busy and dynamic workload. \n \n Working Hours \n The service operates between 07:00 and 19:00. \n Shift patterns include and must be available for all: \n 07:00 - 15:00 \n 09:00 - 17:00 \n 11:00 - 19:00 \n Weekend shifts are 09:00 - 17:00. \n The team structure includes: \n\n • 2 positions working Monday to Friday\n, • 1 position working Saturday and Sunday plus 3 weekdays\n, • Flexibility is required to support operational needs.\n\n \n Key Responsibilities \n Procurement and Purchasing \n\n • Raise purchase orders using approved procurement systems\n, • Ensure purchasing activities comply with company policy and delegated authority levels\n, • Process and receipt invoices accurately\n, • Maintain procurement records and documentation\n\n \n Administrative Support \n\n • Provide day-to-day support to Estates Managers and operational teams\n, • Prepare documents, reports and correspondence\n, • Maintain filing systems and accurate records\n, • Manage schedules and coordinate administrative activities\n, • Handle ad hoc administration tasks as required\n\n \n Payroll Administration \n\n • Run monthly payroll files for approval and submission\n, • Ensure payroll data is accurate and completed within deadlines\n, • Maintain payroll records and supporting documentation\n\n \n Compliance and Reporting \n\n • Maintain statutory and contractual compliance documentation\n, • Support audits and governance activities\n, • Produce reports and performance information\n, • Assist with management reviews and compliance monitoring\n\n \n Systems and Data Management \n\n • Update information within CAFM and other Estates systems\n, • Maintain accurate records and databases\n, • Support reporting and data analysis activities\n\n \n Team Communication \n\n • Produce monthly team newsletters\n, • Support the development of Toolbox Talks under management guidance\n, • Take accurate minutes during meetings held in person or via Microsoft Teams\n, • Act as a key point of contact for administrative queries\n\n \n What We're Looking For \n Essential Skills and Experience \n\n • Previous administration, coordinator or office support experience\n, • Excellent organisational and time management skills\n, • Strong attention to detail\n, • Good Microsoft Office skills including Word, Excel, Outlook and Teams\n, • Excellent written and verbal communication skills\n, • Ability to manage multiple priorities and deadlines\n, • Professional and proactive approach to work\n\n \n Desirable Experience \n\n • Procurement or purchasing administration\n, • Payroll administration\n, • CAFM systems knowledge\n, • Facilities management, estates, healthcare or NHS experience\n, • Compliance and governance administration\n\n \n Why Apply? \n If you are a proactive administrator with excellent attention to detail and are looking for an opportunity within a healthcare setting, we would love to hear from you. Apply today.Apply Today and Make a Difference! \n Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. \n If you do not hear back after 5 working days, please assume that you have unfortunately been unsuccessful on this occasion. \n \n \n \n \n \n \n \n \n \n \n \n Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. \n By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser

Accounts Payable Administrator - London (12-Month Fixed-Term Contract) \n \n Seeking an Accounts Payable Administrator for a 12-month fixed-term contract for a property based business in Central London. The role will support day-to-day purchase ledger operations, ensuring invoices and supplier statements are processed accurately and paid within agreed terms. \n \n Key Responsibilities \n\n • Process and match a high volume of invoices on a weekly basis.\n, • Monitor invoice approvals to ensure timely processing.\n, • Respond to supplier and internal stakeholder queries.\n, • Reconcile supplier statements and resolve discrepancies.\n, • Support weekly payment runs\n, • Clear outstanding debit and credit balances on the purchase ledger.\n, • Assist with general ad-hoc accounts payable tasks as required.\n\n \n Essential Experience & Skills \n\n • Proven experience in Purchase Ledger.\n, • Attention to detail with a methodical and organised approach.\n, • Ability to resolve issues and queries efficiently.\n, • Confident written and verbal communicator with a professional manner.\n, • Excel skills (including lookups and pivot tables).\n\n \n Desirable \n\n • Experience within a property or facilities-related environment.\n, • Exposure to property management or accounting systems.\n, • Experience liaising with utility suppliers.\n\n \n To be considered for the role, candidates must be available to start the role immediately. \n We are happy to provide application and/or accessibility support, please contact your Marks Sattin or Grafton consultant directly to discuss your needs. We're committed to protecting the privacy of all our candidates and clients, please visit and for our privacy policy. \n

Sales and Operations Administrator \n\n • Annual Salary: £28,000 - £30,000\n, • Location: North London\n, • Job Type: Full-time, Permanent\n, • Working Hours: 8am - 5pm, Office-Based\n\n Join a leading training provider based in North London as a Sales and Operations Administrator. This role is crucial in supporting both sales and operations activities, ensuring the smooth daily operations and delivery of high-quality training courses across various disciplines. \n Day-to-day of the role: \n\n • Work closely with trainers and staff to ensure seamless information flow and cooperation across the company.\n, • Handle incoming calls with clients, log enquiries, and ensure comprehensive responses are provided, meeting client expectations.\n, • Maintain accurate records of sales and operational data in the company's CRM and other management systems.\n, • Process new booking forms and update management systems accordingly.\n, • Serve as a point of contact for customer inquiries, directing them to the appropriate department or personnel.\n, • Assist in resolving customer issues or complaints to ensure a high level of customer satisfaction.\n, • Manage the scheduling and logistics of training sessions, coordinating with trainers, venues, and participants.\n, • Provide administrative support to trainers to facilitate smooth training processes.\n, • Communicate training schedules and details to participants and instructors.\n, • Handle rescheduling, cancellations, or rebooking of delegates to upcoming courses.\n, • Prepare rooms and courses and manage end-of-day tidy/clean for courses held at the training facilities.\n, • Issue certificates to course bookers where required and manage post-course applications and checks.\n, • Prepare and send out course paperwork to instructors.\n\n Required Skills & Qualifications: \n\n • Excellent communication and interpersonal skills.\n, • Ability to work efficiently in a fast-paced environment.\n, • Strong organisational skills and attention to detail.\n, • Proficiency in using CRM systems and managing data.\n, • Experience in handling customer inquiries and resolving issues.\n, • Ability to coordinate and manage multiple tasks simultaneously.\n\n Benefits: \n\n • Stable and permanent position with standard working hours.\n, • Opportunity to work in a dynamic and supportive environment.\n, • Professional growth and development opportunities.\n

Senior Administrator/Business Support OfficerAre you an organised, proactive individual who enjoys variety and can confidently juggle multiple priorities? Our client in Southwark, London, is seeking a Senior Administrator/Business Support Officer to join their team on a Temp to Perm basis. This is a varied role combining Business Support, Facilities and Front of House responsibilities, making it ideal for someone who enjoys being at the heart of a busy office and supporting colleagues across the business. \n \n The Details \n\n • Pay Rate: £15ph to £20ph (Perm salary £35,000 - £40,000)\n, • Hours: Monday-Friday, 9am-5:30pm\n, • Hybrid: 1 day from home per week\n, • Location: Southwark, London\n\n \n Key Responsibilities \n\n • Formatting proposals and business documents to company branding standards (essential)\n, • Project administration, travel booking and timesheet chasing\n, • Managing POs and credit card expenses\n, • Supporting bids and proposal submissions\n, • Organising team, client and leaver events\n, • Front of House and client services support\n, • Setting up meeting rooms and ensuring office areas are maintained\n, • Managing office supplies, refreshments and supplier orders\n, • Escalating facilities and building management issues\n, • Supporting Sustainability, Wellbeing and Health & Safety initiatives\n\n \n About You \n\n • Strong Microsoft Office skills, particularly Word and PowerPoint\n, • Experienced in document formatting, including numbering, images, layouts and branded proposals\n, • Highly organised with excellent attention to detail\n, • Able to multitask and prioritise between business support and facilities duties\n, • Proactive, observant, and comfortable taking ownership of tasks\n, • Strong communication and relationship-building skills\n, • Experience within office support, facilities, reception or business support roles\n, • Understanding of Health & Safety and when to escalate issues\n\n \n This role would suit a confident individual who enjoys variety, takes pride in their work and can seamlessly balance administrative support with the day-to-day running of a busy office. This role is advertised by the Office Angels London Bridge Branch. \n \n Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. \n By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Our client is a specialist property finance lender offering flexible funding solutions across both bridging and development finance within the residential and commercial sectors. \n As a result of continued growth, they are seeking an Operations Assistant to join their dynamic team. This role will work closely with the underwriting, sales, and finance departments, supporting the management of loans from completion through to redemption. \n Located in a leafy area of North London, this role offers excellent benefits including private medical insurance, a pension scheme and training opportunities. \n Key Responsibilities: \n\n • Onboard new loans passed from the underwriting team and ensure they are correctly set up for ongoing monitoring\n, • Coordinate and review funding requests for development loans\n, • Track development loan facilities to ensure funding parameters are met and drawdown requests are processed accurately\n, • Monitor upcoming loan maturities and assist in assessing extensions, renewals, or internal refinancing options\n, • Manage and organise loan documentation, ensuring all records are up to date\n, • Follow up on outstanding loan conditions or requirements to ensure compliance\n, • Work closely with the finance team to process loan-related payments and borrower repayments efficiently\n\n Key Requirements: \n\n • 2+ years’ experience in an operations, administration or support role — ideally within property finance (buy-to-let, bridging, residential, or commercial lending)\n, • Educated to Degree level - essential\n, • Strong numerical, analytical, and organisational skills\n, • Confident user of Microsoft Office Suite (Excel, Word, Outlook)\n\n This is a perfect role for an Operations Administrator seeking to build their career in property and finance operations while working in a dynamic and fast-paced environment. \n Contact Fame Recruitment today to find out more about this lucrative opportunity. \n Fame Recruitment is an equal opportunities employer. We are committed to continuously improving our diversity, equity, and inclusion efforts. \n Please note, due to a high volume of applications, we are unable to respond to each applicant individually. If you have not heard from us within 24 hours, your application has been unsuccessful.

Service Administrator\n Location: Chessington (Office-Based) | Free On-Site ParkingSalary: £26,000 - £28,000kWorking Hours: Monday to Thursday, 7:30am - 4:30pm | Friday, 7:30am - 3:00pmBenefits: Generous benefits package, early finish every Friday, free parking, supportive family-feel team environment, office dogs, career development opportunities Join a Friendly Team in Chessington!\n Are you a highly organised administrator with excellent customer service skills? Do you enjoy working in a busy, varied role where no two days are the same? If so, we'd love to hear from you. \n We are looking for a Service Administrator to join a welcoming and supportive team based in Chessington. This is a fantastic opportunity for someone who enjoys being at the heart of a business, providing vital administrative support and ensuring the smooth running of service operations. The Role\n As a Service Administrator, you will play a key role in supporting the Service Team, acting as a central point of contact for clients, suppliers, and engineers. You'll be responsible for a wide range of administrative tasks, helping to ensure the department operates efficiently while delivering an excellent customer experience. Key Responsibilities:\n\n • Managing incoming calls and providing excellent customer service\n, • Completing service RAMS documentation\n, • Processing and issuing invoices\n, • Completing supplier forms and maintaining accurate records\n, • Arranging permits for site visits\n, • Assisting with service quotations\n, • Managing accreditations and certification documentation\n, • Maintaining accurate service and customer records\n, • Monitoring fleet administration, including vehicle servicing, MOTs, lease renewals and associated costs\n, • Providing general office and administrative support to the wider team\nRequirements:\n\n, • Excellent customer service and telephone communication skills\n, • A positive, proactive and professional approach\n, • Strong organisational skills and attention to detail\n, • The ability to manage multiple priorities and meet deadlines\n, • A willingness to learn and develop new skills\n, • Good knowledge of Microsoft Office and standard business systems\n, • Previous administration experience, ideally within a service, engineering or facilities environment\n\n If you're looking for a busy and rewarding administrative position within a welcoming team, apply today! \n Office Angels acts as an employment agency for permanent recruitment and is an equal opportunities employer. We are committed to creating an inclusive workplace and welcome applications from all suitably qualified candidates. Should you require any reasonable adjustments during the recruitment process, please let us know. \n \n Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. \n By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Office Administrator \n Our client is a well-established fire safety company providing compliance and safety services to a range of residential and commercial clients. Due to continued growth, they are now looking to hire an organised and reliable Office Administrator with experience in a maintenance or service-led environment to support the day-to-day running of the office. \n This is a varied, office-based role suited to someone who is comfortable dealing with engineers, chasing clients, managing paperwork, and producing accurate written reports. \n Key Responsibilities \n\n • Writing up and formatting fire safety and compliance reports\n, • Chasing clients for outstanding information, approvals, and payments\n, • Liaising with engineers and coordinating service or maintenance paperwork\n, • Managing incoming emails and phone calls\n, • General office administration and document management\n, • Updating internal systems with service records and job information\n, • Supporting senior team members with ad-hoc administrative tasks\n\n Skills & Experience Required \n\n • Previous experience in an office administration role within a maintenance, facilities, construction, or service-based business\n, • Strong written English skills, with excellent attention to detail\n, • Confident communicating with clients, contractors, and engineers\n, • Well organised, proactive, and able to manage multiple jobs at once\n, • Comfortable working in a structured, fast-paced office environment\n, • Experience within fire safety, compliance, property, or building services would be highly beneficial\n\n Salary, Hours & Location \n\n • Salary: £27,000 – £32,000 per annum (depending on experience)\n, • Hours: Monday to Friday, 9:00am – 5pm\n, • Location: Office-based, North West London\n\n

Freightserve recruitment are looking for a Administration Assistant for a major Freight Forwarder based in the Heathrow area. \n Role:- \n • Maintain 100% compliance with all aviation, safety, data, and industry regulations across the expanded site \n • Manage all site administration, security pass control, records, training, and meeting services for 200+ staff \n • Work alongside the existing Administrator to share the significantly increased workload \n • Shadow and learn all site-specific processes, systems, and compliance requirements to ensure full continuity \n • Ensure no gaps, delays, or breaches in compliance, security, or site operations at any time \n Duties:- \n REGULATORY & COMPLIANCE MANAGEMENT \n • Ensure full adherence to Civil Aviation Authority (CAA) / Aviation Security (AVSEC) rules, including audits, checks, and reporting \n • Manage Dangerous Goods records, checks, file updates, and audit trails \n • Administer DBS vetting: new applications, renewals, checks, and record tracking \n • Maintain GDP (Good Distribution Practice) documentation, processes, and compliance evidence \n • Uphold GDPR & data protection: secure storage, accuracy, confidentiality, and retention of all personnel and operational records \n • Coordinate, schedule, and maintain records for AVSEC & mandatory site training \n • Keep all compliance registers fully up-to-date, audit-ready, and accessible at all times \n PERSONNEL, FILES & SECURITY \n • Maintain all personal staff files & training records – creation, updates, archiving, audits \n • Control security passes: issue new passes, conduct checks, manage renewals/changes/revocations, and maintain access registers \n • Verify staff eligibility, site access rights, and vetting status at all times \n • Update central systems and ensure no expired or invalid access is in place \n SITE OPERATIONS & MEETING COORDINATION \n • Manage meeting room bookings for UK & Europe-wide teams \n • Arrange full room set-up: layout, AV equipment, seating, and facilities \n • Coordinate and order catering/food & refreshments for internal and external meetings/visitors \n • Support daily site running, visitor management, and ad-hoc administrative tasks \n • Assist with reporting, record retrieval, and site-wide operational support \n As an agency we are fast becoming the number one Freight specialist in the UK. We have a fast growing reputation with most Freight related companies. Freightserve has been established since 1992 working within the Freight Forwarding and Shipping industry.

Our Client are looking for an experienced Maintenance Operative to join their team at a luxury residential estate in South East London. \n \n Working Monday to Friday, hours are 8:30am - 5pm. \n \n Salary ranges from £30,000 - £35,000 annually dependant on experience. \n \n Duties include: \n \n\n • To carry out maintenance matters as required by the Property Manager, Facilities or the RMC.\n, • You will be expected to work to a weekly schedule which will encompass the maintenance work of the development.\n, • Assist the other staff on site including Concierge and Porters, by acting as a permanent presence around the estate. You will be expected to report any breaches of security or suspicious occurrence to the onsite concierge immediately.\n, • To carry out any ad hoc duties as stipulated by the Property Manager, Facilities Manager or RMC.\n, • Carry out communal lighting inspections of the building and replace any defective bulbs.\n, • Carry out weekly fire alarm test, emergency lighting test, sprinkler system and fire alarm panel checks and to report any issues to the fire systems maintenance company.\n, • To maintain a diary detailing the scheduled jobs over a 4 week period.\n, • Maintain up to date records and checks, reporting back on a weekly basis.\n, • Maintain adequate stock.\n, • Ensure that all Maintenance storage locations are clean and tidy.\n, • AOV checks & reporting; visual, monthly testing, management of external contractors, reporting defects.\n, • Emergency Light test (two man where required)\n, • Dry Riser - visual check: completing on the BSA app for uploading to the Risk System\n, • Fire Extinguisher checks\n, • Ladder checks - visual check: reporting in log book\n, • PIB Boxes - ensure all correct information is contained within (can be delegated to FM Administrator)\n\n\n, • Firefighter lift tests.\n, • Lift (non-firefighting)\n, • Fire alarm & manual call points.\n, • BSA monthly walk rounds.\n, • Fire door inspections.\n, • Instruction and/or delegation to FM Admin contractor works required (expenditure limit to be agreed)\n, • Obtaining/delegating to FM admin acquiring of quotation for works required that have either been noted in maintenance reports\n, • Completion of Permits to Work\n, • Checking contractor works upon completion with picture evidence\n, • Assisting with move in/move out procedures (lift curtains, securing areas)\n, • Managing contractors on site re PPE, safe working practices\n, • Obtaining/delegating to FM admin acquiring of quotation for works required that have either been noted in maintenance reports or general\n, • You will be required to carry out planned project work as and when required.\n, • Work with the Facilities Manager to ensure that maintenance contractors fulfil their contractual obligations in terms of frequency of visits, response times etc.\n, • You are expected to be flexible and undertake reasonable additional duties as required by the Facilities Manager.\n, • Assist in maintaining the presentation and safety of all public areas.\n, • Interact with all stakeholders in a courteous, professional and helpful manner.\n, • To report all breaches, damage or system failure to the Estate Manager.\n\n \n Qualifications Required: \n\n • Electrically qualified to carry out basic replacement of lighting and smaller electrical tasks.\n, • Experience with AOVs and Emergency Light Testing\n\n

Compliance and Operations Administrator \n Salary: £32,000 - £37,000 \n Based in Park Royal \n Office-Based Role - 9 am - 5.30 pm \n A well-established communications company based in Park Royal are looking for a Compliance and Operations Administrator to join our busy team. This role will focus heavily on compliance management and ISO accreditations, while assisting with day-to-day operational support. Looking for someone highly organised, process-driven, and detail-focused, with the ability to take initiative and work effectively as part of a team. \n Responsibilities: \n\n • Support the Operations Supervisor with company accreditations and management systems, including Quality, Environmental, Health & Safety, Cyber Essentials, Information Security, and Business Continuity.\n, • Assist with audits, carry out compliance checks, investigate quality issues, and ensure procedures are followed.\n, • Manage key ISO activities, including Carbon Footprint reporting (ISO 14064) and Business Continuity (ISO 22301).\n, • Complete monthly Health & Safety inspections and maintain COSHH compliance.\n, • Maintain accurate company documentation and records, including insurance, training, and property compliance certificates.\n, • Oversee property and facilities maintenance, liaising with contractors and sourcing quotes.\n, • Manage new starter and leaver processes, including IT setup, PPE, checks, and inductions.\n, • Process leave requests and prepare reports for the Operations Director.\n, • Provide administrative, IT, and systems support, including digital forms and telephony.\n, • Maintain company vehicle records, servicing, MOTs, and compliance databases.\n, • Support operational projects and provide cover for the Purchasing team when required\n\n Experience Required: \n\n • Proven experience in administration with exposure to compliance or quality processes\n, • Knowledge of ISO standards\n, • Ability to prioritise work and meet deadlines\n, • Excellent attention to detail and process/procedure driven\n, • Experience with ISO/NQA accreditations - desirable\n\n Benefits: \n\n • Holiday 21 days + BH (closed at Christmas hols to be taken during this). Holiday increase over the length of service\n, • Pension scheme\n, • Medicare\n, • Parking available\n, • Opportunity to progress in time\n\n If you're compliance-driven, detail-oriented and confident in ISO processes with an easy commute to Park Royal, apply today! \n Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. \n We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. \n PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

The Opportunity: \n A well-established and growing property business is looking for a highly organised Property & Operations Administrator to become the central support function of the office. \n This is a newly created position offering a varied role across property administration, compliance, finance support and office operations. You'll work closely with the Operations Manager and wider team to ensure the business runs efficiently while providing essential administrative support across multiple departments. \n If you're someone who enjoys variety, thrives on organisation and takes pride in keeping things running smoothly, this could be an excellent opportunity. \n Key Responsibilities: \n\n • Maintain accurate document control, filing systems and statutory records\n, • Manage tenancy documentation and compliance paperwork\n, • Upload and reconcile bank statements within company systems\n, • Process invoices, complete data entry and maintain financial records\n, • Monitor compliance deadlines including Gas Safety, EICRs, Fire Risk Assessments and other statutory requirements\n, • Liaise with contractors regarding invoices and routine administration\n, • Provide first-line support for office equipment, IT queries and facilities management\n, • Assist with subscription management and general HR administration\n, • Provide administrative support to colleagues during busy periods and annual leave\n, • Ensure the office operates efficiently through proactive day-to-day administration\n\n About You: \n\n • Exceptionally organised with excellent attention to detail\n, • A confident administrator who enjoys working across a variety of responsibilities\n, • IT literate with good knowledge of Microsoft 365\n, • Comfortable handling confidential financial and personnel information\n, • Proactive, dependable and able to work independently\n, • Calm under pressure with strong organisational skills\n, • A natural problem solver who takes ownership of their workload\n, • Previous experience within the property sector would be beneficial but is not essential. Full training will be provided on industry-specific software, making this an excellent opportunity for an experienced administrator looking to move into the property industry.\n\n What's on Offer: \n\n • Salary of £30,000–£36,000 depending on experience\n, • Full training on specialist property management systems\n, • A varied and interesting role with genuine responsibility\n, • Supportive and collaborative team environment\n, • Opportunity to develop within a growing property business\n\n If you're interested in this Administrator position and possess the required skill set, then apply now. Should you have any further questions, contact Emma Conway at Collins Property Recruitment. \n Should this role not be for you, but you would like to refer a friend or colleague to us, we'll happily give you £300 worth of vouchers if we successfully place them.

Payroll & Compliance AdministratorLocation: Lewisham, LondonJob Type: Full-Time | PermanentSalary: £26,000 - £29,000 per annum (DOE)Join Corus ConsultancyCorus Consultancy is one of London's leading independent recruitment agencies, supplying temporary and permanent staff across the Industrial, Driving, Health & Social Care, Facilities Management, Hospitality and Commercial sectors.We're looking for an organised, proactive Payroll & Compliance Administrator to join our Operations team. This is a fantastic opportunity for someone with strong administration skills, excellent attention to detail and a willingness to learn. Previous payroll experience is beneficial but not essential, as full training will be provided.The RoleReporting to the Operations Manager, you'll support the smooth running of weekly payroll and compliance processes, ensuring temporary workers are paid accurately and on time while maintaining compliance standards. You'll work closely with recruitment consultants, clients, candidates and payroll providers in a fast-paced environment.Key ResponsibilitiesPayroll\n\n • Process weekly payroll for PAYE, Umbrella and Limited Company workers.\n, • Accurately input authorised timesheets and payroll data.\n, • Process starters, leavers and payroll amendments.\n, • Maintain employee records, including bank details, tax and NI information.\n, • Process P45s, starter declarations and payroll documentation.\n, • Assist with holiday pay, reconciliations and commission calculations.\n, • Resolve payroll queries and rejected BACS payments.\n, • Support statutory deductions, duplicate payslips and payroll reporting.\n, • Liaise with payroll providers, consultants and clients to ensure accuracy.\nCompliance & Administration\n\n, • Verify Right to Work documents in line with UK legislation.\n, • Ensure candidate files are fully compliant before placement.\n, • Process contracts, registrations and compliance documentation.\n, • Maintain accurate electronic personnel records and filing systems.\n, • Carry out compliance audits and support onboarding.\n, • Ensure GDPR compliance and assist consultants with compliance queries.\nBusiness Support\n\n, • Produce compliance and management reports.\n, • Support operational improvement projects.\n, • Provide general administrative support across the Operations team.\n, • Build strong relationships with clients, candidates and colleagues.\nAbout YouYou'll have:\n\n, • Previous administration experience in a busy office.\n, • Excellent attention to detail and organisational skills.\n, • Strong Microsoft Office skills, particularly Excel.\n, • Excellent communication and time management skills.\n, • The ability to manage multiple deadlines.\n, • A professional, confidential approach.\n, • A positive attitude and willingness to learn.\n, • Strong problem-solving skills and the ability to work independently and as part of a team.\nDesirableExperience in payroll, recruitment administration, temporary staffing, Right to Work compliance, HMRC processes, GDPR, CRM/ATS systems or Excel reporting is advantageous but not essential.What We Offer\n\n, • £26,000 - £29,000 salary (DOE)\n, • Full training and ongoing support\n, • Career progression opportunities\n, • Company pension\n, • 28 days annual leave (including bank holidays)\n, • Friendly, supportive team\n, • Modern Lewisham office\n, • Employee recognition and incentives\n, • Regular social events\n, • Ongoing professional development\nWhy Join Us?You'll become part of a growing recruitment business where you'll play an important role supporting payroll, compliance and operations. If you're organised, motivated and looking to build a long-term career, we'd love to hear from you.Apply today to join Corus Consultancy.Equal OpportunitiesCorus Consultancy is an equal opportunities employer. Employment is subject to satisfactory Right to Work checks, references and any other relevant compliance requirements.

School Administrator & Attendance Officer - Enfield - Full Time - Term Time Only - £95 - £120 per day \n School Administrator & Attendance Officer - EnfieldSchool Administrator & Attendance Officer - Primary SchoolSchool Administrator & Attendance Officer - Full Time - 8:00am to 4:00pmSchool Administrator & Attendance Officer - £95 - £120 per day \n Are you an organised and professional administrator looking to work in a friendly primary school? \n Do you have excellent communication skills and previous experience managing attendance and school administration?School Administrator & Attendance Officer - About the RoleWe are seeking a reliable and proactive School Administrator & Attendance Officer to join a welcoming primary school in Enfield. This full-time, term-time role is ideal for someone with previous school office experience who enjoys working in a busy environment and takes pride in providing excellent administrative support. \n As the School Administrator & Attendance Officer, you will be responsible for monitoring and recording pupil attendance, following up on absences, maintaining accurate school records, and supporting the smooth day-to-day running of the school office. You will act as the first point of contact for parents, visitors, and staff, answer telephone and email enquiries, and assist with general administrative duties. \n Previous experience using SIMS, Arbor, or Bromcom is highly desirable, and applicants should be confident using school management information systems to manage attendance, pupil records, and administrative processes efficiently. \n School Administrator & Attendance Officer - About the SchoolThe school has a welcoming and inclusive atmosphere, a supportive senior leadership team, and a collaborative office staff who work together to ensure the school runs efficiently. Staff benefit from well-maintained facilities, onsite parking, and a positive working environment where their contributions are valued. \n This is an excellent opportunity for an experienced school administrator or attendance officer looking to join a supportive primary school, with the potential for the role to become permanent for the right candidate. \n To apply for this School Administrator & Attendance Officer role, call Sean at Qualiteach or click apply today.

Join Our Client's Team as a Business Administrator! \n Are you an organised and detail-oriented professional looking for a temporary role in the dynamic world of pharmaceuticals? Our client is seeking a Business Administrator to provide essential support across various departments. If you thrive in a fast-paced environment and love the challenge of multitasking, this could be the perfect opportunity for you! \n Business Administrator \n Contract Type: Temporary \n Hours: 37.25 hours per week, Monday to Friday, 9:00 AM - 5:30 PM (with a 45-minute break) \n Location: Fully on-site, Park Royal \n Pay rate: £16.00-£17.00 per hour \n \n Key Responsibilities: \n As a Business Administrator, you will play a vital role in ensuring smooth operations by: \n \n Administration Support: \n • Provide comprehensive administrative assistance to departments including Commercial, HR, Operations, Production, and Facilities. \n • Manage busy communication schedules and coordinate meetings with both internal and external stakeholders. \n Data Management: \n • Maintain accurate records and databases while ensuring data confidentiality and integrity. \n • Track deadlines and follow up on outstanding action items. \n Document Preparation: \n • Assist in creating and formatting reports, presentations, and other essential documents. \n • Collaborate with stakeholders to complete internal and external submissions. \n Communication: \n • Serve as a key contact for inquiries, responding professionally and promptly. \n • Greet visitors with a cheerful attitude and ensure a positive representation of the organisation \n Meeting Support: \n • Prepare materials for key meetings and take minutes, distributing them within five working days. \n • Organise logistics for on-site customer meetings, including travel arrangements and venue setup. \n \n Skills & Abilities: \n • Minute taking is essential for the role \n • Strong organisational, communication, and interpersonal skills. \n • Ability to prioritise multiple assignments and maintain impeccable attention to detail. \n • Proficiency in Microsoft Office and confident in database management. \n Personal Qualities: \n • High levels of integrity and discretion. \n • A motivated, polite, and diplomatic demeanour. \n \n Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. \n By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Document Controller / Project Coordinator Document Controller | Project Coordinator | Project Administrator Head Office (West London) | Permanent | Full-Time Are you an experienced Document Controller, Project Coordinator or Project Administrator looking to join a growing major projects team? We're recruiting for a Document Controller / Project Coordinator to support the delivery of large-scale mechanical building services projects across London and the Home Counties. Based from our Head Office, this Document Controller role offers the opportunity to work alongside experienced Project Managers and Operations teams, with occasional visits to major project sites as projects progress. This is an excellent opportunity for a highly organised Project Coordinator or Document Controller looking to develop their career within a busy construction and engineering environment. The Role As the Document Controller / Project Coordinator, you'll work alongside our Operations Coordinators, ensuring projects remain organised, compliant and running efficiently from pre-construction through to project completion. The successful Document Controller will be responsible for maintaining accurate project records, coordinating documentation and supporting multiple live projects simultaneously. Responsibilities Managing all project documentation using electronic document management systems Acting as the lead Document Controller for allocated projects Issuing, uploading and distributing drawings, technical submissions and project documentation Maintaining document registers and ensuring accurate revision control Supporting Project Managers with project administration and coordination Coordinating information between clients, consultants, subcontractors and site teams Monitoring outstanding approvals and chasing technical documentation Preparing meeting packs, reports and project documentation Assisting with handover documentation and O&M Manuals Supporting project mobilisation and maintaining project records throughout the project lifecycle Providing day-to-day Project Coordinator support across multiple live projects Working closely with the Operations team to ensure projects remain organised and compliant Requirements We're interested in speaking with experienced Document Controllers, Project Coordinators and Project Administrators who thrive in a fast-paced construction environment. Ideally you'll have: Previous experience as a Document Controller, Project Coordinator, Project Administrator or Technical Administrator Experience within construction, M&E, mechanical building services, engineering or facilities management Experience using document management systems such as Aconex, Viewpoint, Asite, Autodesk Construction Cloud or similar Excellent Microsoft Office skills, particularly Excel, Outlook and Word Outstanding organisational skills and exceptional attention to detail The ability to prioritise multiple projects and deadlines Excellent communication skills with both internal and external stakeholders A proactive and professional approach What's On Offer Permanent Document Controller / Project Coordinator position Head Office based with occasional site visits Opportunity to support major mechanical building services projects Friendly and collaborative team environment Career progression and ongoing development Competitive salary and benefits package Whether you're an experienced Document Controller looking for your next challenge, a Project Coordinator wanting greater exposure to major projects, or a Project Administrator looking to progress into a dedicated Document Controller / Project Coordinator role, we'd love to hear from you

Technical Contract Administrator Join a People-First Business Where Your Career Can Grow Join a successful, family-owned business with a turnover of over £60 million, where people are at the heart of everything they do. With a strong reputation for delivering high-quality engineering and facilities management services, the company has built lasting relationships with its clients by investing in its employees, encouraging collaboration, and creating opportunities for long-term career development. Due to continued growth, they are now looking to appoint a Technical Contract Administrator to support the delivery of exceptional service across a portfolio of commercial properties. This is an excellent opportunity for an organised and proactive administrator with experience in engineering, facilities management or building maintenance. Working alongside a team of experienced Technical Contract Managers, you'll play a key role in supporting contract performance, ensuring compliance, coordinating maintenance activities and helping deliver an outstanding service to clients. The Role As Technical Contract Administrator, you'll provide technical and administrative support across a portfolio of commercial buildings, helping to ensure contracts are delivered safely, efficiently and in line with client expectations. Key Responsibilities Provide technical and administrative support to a team of Technical Contract Managers across multiple commercial properties. Coordinate planned preventative maintenance (PPM) activities and monitor reactive maintenance works. Support the management of statutory compliance across your assigned buildings. Produce accurate client reports, KPI data and service performance reports. Assist with procurement processes, including raising purchase orders and supporting invoice management. Monitor extra works and project activities, ensuring budgets and documentation are maintained. Liaise with in-house engineers, specialist subcontractors and service providers to support operational delivery. Assist with planning and monitoring weekend and out-of-hours maintenance activities. Ensure contract documentation and compliance records remain accurate and up to date. Support the achievement of contractual service levels and client performance targets. About You You'll be highly organised, detail-oriented and confident managing multiple priorities in a fast-paced environment. You'll enjoy working collaboratively with operational teams while maintaining excellent attention to detail and delivering exceptional customer service. Essential Skills & Experience Minimum of 3 years' experience within a building maintenance, engineering or facilities management environment in an administrative, supervisory or service support role. Knowledge of mechanical and/or electrical building services. Experience using CAFM systems (Concept Evolution or similar). Experience raising purchase orders and processing invoices. Understanding of planned preventative maintenance (PPM) processes. Good knowledge of Health & Safety legislation and safe working practices. Strong administrative, organisational and time management skills. Proficient in Microsoft Office, including Excel, Word and Outlook. Experience producing reports and monitoring KPIs. Excellent written and verbal communication skills

Job Title: Contract Support Location: City of London (Local to Liverpool Street Station) Salary: £38,000 - £40,000 Per Annum Hours: Monday to Friday | 8:00am - 5:00pm Employer: Well-Established Facilities Management Provider Are you an experienced Contract Support professional looking to join a leading facilities management company that genuinely invests in its people? We are currently recruiting for a Contract Support to join a well-established FM provider, supporting a prestigious Hard FM contract based in the City of London, just a short walk from Liverpool Street Station. This is an excellent opportunity to join a company with a fantastic reputation for career development, internal progression, and ongoing training. The Role Working alongside the Contract Manager and engineering team, you will play a key role in ensuring the smooth day-to-day administration of a busy Hard FM contract. You will be responsible for maintaining CAFM systems, coordinating planned maintenance, supporting compliance, and providing administrative support to ensure high service standards are achieved. Key Responsibilities Managing and updating the CAFM system Scheduling planned preventative maintenance (PPMs) and reactive works Raising purchase orders and processing invoices Maintaining compliance records and contract documentation Producing reports and supporting KPI and SLA performance Liaising with engineers, subcontractors, suppliers, and clients Providing general administrative support to the contract management team Assisting with helpdesk and service delivery activities About You The successful candidate will have: Previous experience in a Contract Support or FM Administrator role Experience working on Hard FM or Building Services contracts Previous experience using CAFM systems is essential Strong organisational and administrative skills Excellent communication and customer service abilities Good working knowledge of Microsoft Office packages The ability to manage multiple priorities within a fast-paced environment What's On Offer? £38,000 - £40,000 basic salary Monday to Friday working hours (8am - 5pm) Prestigious City of London location Fantastic career progression opportunities Ongoing training and professional development Opportunity to join a well-established FM provider with an excellent reputation for developing and promoting its employees If you're an experienced Contract Support professional looking to take the next step in your FM career, we'd love to hear from you

Business Operations Manager Location: Home-based (5–10% travel to JIG events and committee meetings) Hours: Full time Contract: Permanent Salary: £60,000 to £70,000 (dependent on experience) Benefits: Up to 10% bonus subject to company performance Private Healthcare (BUPA Lite) 25 Days Holiday Life insurance 3 x salary Pension, defined contribution with up to 10% employee contribution matched by the company About JIG JIG is a UK-based organisation setting the global benchmark for aviation fuel standards. Over 45% of the world's jet fuel is supplied through approximately 3,000 facilities operating to JIG Standards. We're a small, collaborative team (7 employees) in the first year of a strategic plan update to strengthen our impact with members and industry stakeholders. About The Role You will manage JIG's technical documentation, digital platforms and operational processes. This includes ensuring JIG Standards, Technical Information Documents (TIDs), website content, learning materials and member-facing systems aligned and current. You'll lead the JIG admin team (2 direct reports), support governance and quality assurance activities, and project-manage key digital and systems developments. Key Responsibilities Coordinate all JIG documents (Standards, TIDs, committee outputs, inspection records, guidance materials), maintaining a comprehensive directory with robust version control and audit trails Develop and manage the end-to-end process for document production, review, approval and publication, including Standards editions, coordinating timelines, reviewer inputs and translations Maintain JIG's internal and external policies (committee Terms of Reference, etc.) and oversee procurement records and tenders Ensure updates to JIG Standards and TIDs are reflected promptly across the JIG website, Learning Hub and member-facing systems; maintain tracking to identify required updates Oversee ongoing maintenance of the JIG website and Learning Hub, working with the admin team and external partners to keep member services (JITS, Dashboard, Tarbox, e-publishing) operational and current Provide oversight for website user administration (company, location and user records, login administration, access rights) and audit records regularly Direct support for the Learning Hub, ensuring training content aligns with current Standards, uploading new modules and monitoring usage to inform development Line manage the JIG Admin Team, providing day-to-day direction and support, ensuring effective cover during absences, supporting recruitment and development, and promoting continuous improvement Oversee administrative support for committees: scheduling meetings, circulating agendas, preparing minutes and maintaining action logs Provide dedicated operational support to the Governance Processes Committee as the primary JIG team contact; maintain GPC governance documents on Tarbox and SharePoint Lead project management of major IT developments that impact the entire organisation (website redevelopment, Learning Hub enhancements, AI-enabled tools) using structured methodologies Oversee project management of smaller initiatives led by the admin team Work with the General Manager, technical team and external suppliers to define requirements, maintain plans and budgets, track progress and manage risk Coordinate User Acceptance Testing (UAT) for system updates, ensuring issues are resolved before implementation Support development and implementation of new technology solutions, including AI-supported tools What We're Looking For Essential Graduate-level education and/or proven experience managing/supervising a small team Track record in overseeing and managing projects Experience managing document and records processes in a structured organisation: version control, document lifecycle management, auditable records Experience with web content management systems, member databases and/or learning management systems Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, SharePoint, Teams) Desirable Experience in a highly regulated sector (for example oil and gas, aviation) Project management qualification or formal training (PRINCE2, APM, PMP) Experience of working and managing employees in a remote or hybrid environment Background in a membership organisation, standards body, trade association or similar not-for-profit Experience with CRM systems or member management tools About You Organised and process-minded: bring rigour to document management, version control and process tracking; comfortable designing structured systems in a fast-moving organisation Collaborative team leader: manage and develop a small remote team; set clear priorities and foster continuous improvement Effective communicator: confident in written and verbal communication with global membership, technical committees, external suppliers and the JIG General Manager Accurate and detail-focused: take pride in output quality and understand downstream consequences of errors Self-motivated and disciplined: work independently in a home-based environment, managing time and priorities effectively without close supervision Member-focused and service-oriented: understand that JIG's reputation depends on reliable, quality member services Technical literacy: comfortable in a technical environment, interested in emerging technologies including AI-assisted tools You may have experience in the following: Business Operations Manager, Document Management Officer, Operations Manager, Website Administrator, Learning Management System Manager/Advisor, Quality Assurance Coordinator, Project Manager, Business Analyst, Systems Manager, etc. REF-(Apply online only)

Office Manager London | Permanent | Hybrid Working (4 Days Office / 1 Day Home) Hours: 8:00am start with flexibility around finish times Reed is partnering with a dynamic and growing construction company in Central London to recruit an enthusiastic and highly organised Office Manager. This is an excellent opportunity for an ambitious individual who enjoys being the go-to person within an office environment and takes pride in creating a professional, efficient, and engaging workplace. The successful candidate will work closely with senior stakeholders while overseeing the smooth day-to-day operation of the office and supporting a range of business functions. The role offers significant variety and would suit someone looking to broaden their experience across administration, operations, facilities, business support, and employee engagement within a collaborative and fast-paced environment. Key Responsibilities Take ownership of the daily operations of a busy London office of 40 in the office. Ensure the workplace remains professional, well-maintained, and fully equipped. Build strong relationships with suppliers, service providers, and external partners. Welcome visitors and represent the business as the first point of contact. Coordinate facilities-related matters and oversee office maintenance requirements. Organise internal meetings, company events, and team activities. Assist with onboarding activities and support wider people-related initiatives. Contribute to internal projects and operational improvements. Provide support with the preparation of business proposals, presentations, and company documentation.Requirements Previous experience within an Office Manager, Office Coordinator, Team Administrator or similar role. Experience in a construction or related industry - on site, head office, in a design, consultancy, architectural business Excellent communication and interpersonal skills. A proactive, solutions-driven approach and willingness to take ownership. Strong attention to detail and a high level of professionalism. Exposure to facilities coordination, workplace management, or office operations. Experience supporting business development, tender submissions, or project administration. Knowledge of document management systems. Previous involvement in company events, employee engagement initiatives, or marketing support activities.What's on Offer? £40-45,000 basic salary Permanent position with a successful and expanding organisation. Hybrid working model (4 days office-based, 1 day remote). Flexible finish times. Opportunity to develop your skills and progress your career as the company continues to grow.If you're a proactive and organised professional looking for a role where you can make a genuine impact while developing your career, we'd love to hear from you

Front Office Administrator Reports To: Assistant Office Manager Location: Heathrow Offices The role Provide high-quality administrative and front-of-house support for Ferrovial Construction UK’s Heathrow project. Key Responsibilities: To manage room bookings for the project and any meeting requirements including IT and catering Provide comprehensive facilities management service inclusive of, ordering stationary, sorting post, stocking the kitchen, advising on car park spaces and couriers for internal and external visitors, general filing and ad-hoc admin duties. Management of office IT equipment such as printers and providing support and coordinator of equipment for new starters and/or leavers To provide administrative support to the management team upon request To promote company values in all dealings with other employees, clients, subcontractors and other external contacts Participate actively in the planning and execution of company events Organise orientation and training of new staff members Provide support to the engineering teams to file information into the available databases and ensure filing systems are maintained and current Reporting office progress to senior management and working with them to improve office operations and procedures Managing all deliveries Acting as a fire marshal and first aider for the office (attending relevant training); Provide all of the above for the different Ferrovial offices around Heathrow (Boiler house, Building 820, Wineglass, LCC3, Compass Centre and Europark) Helping the Office Manager with any other tasks which may arise Prepare all of the documentation required for Landside and airside passes, for people and vehicles Support all of the tasks related with licensing and permits required to access and deliver works airside Key Accountabilities Provide administrative support in a timely and accurate manner Support site productivity and help ensure project activities are delivered on time Communicate effectively with project teams and departments to support day-to-day operations Assist with facilities management activities, including reception duties where required Skills and Competence Strong administrative, organisational and time management skills, with excellent attention to detail Excellent written and verbal communication skills Strong IT skills, including proficiency in Microsoft Office applications, particularly Excel Motivated to learn and contribute positively to the team A collaborative team player who works effectively with others Proactive and able to take initiative Able to work under pressure and meet deadlines * Flexible, resilient and adaptable, with a positive approach to changing priorities Qualifications: Hours: 40.5 per week - 4 days Office based / 1 day Working from home Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties. Ferrovial embraces diversity and inclusion, and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives and skills so we encourage candidates from underrepresented groups to apply

Job Description My client is a leading Facilities company looking for an experienced administrator. You will have knowledge of working within a Facilities environment and be able to hit the ground running. Our client is looking for a contract admin. Essentials Must have experience working in a Building Maintenance company or Facilities industry Duties: Reactive Jobs Closing PPMS Scheduling engineers Production of valuations and presentation of results Quote logging and processing Collating timesheets from engineers, chasing and checking quality of data Contract set-up (PPM / System support) Application billing preparation that they are processed for payment correctly according to the contract terms, specification and schedule of rates Responsible for all quotations and estimates – ensuring that they are processed for payment correctly according to the contract terms, specification and schedule of rate Chasing and escalation within the regions all SLA & KPI breaches Co-ordination of Site Audits Co-ordinate monthly meetings and reviews generally PPM & Reactive Works Reporting Liaising with regional team over client requirements for scheduling ad-hoc works Collation of stats for invoicing (reactive and ppm’s) Validation of all reactive charges submitted by the regional teams Valuation of all quotations/estimates submitted by the regional teams Assisting colleagues with the team where necessary Co-ordinate Audits on behalf of Regional Managers Co-ordinate monthly meetings and reviews generally Experience in delivering high-class customer service An excellent telephone manner is essential

Job Title: Operations Coordinator & Administrator Location: City of London (within walking distance of Bank Station) Pay Rate: £19 - £22 per hour! Contract: Temporary - Ongoing Hours: Monday-Friday, 9:00am-5:00pm Start Date: ASAP This is a fantastic opportunity for an organised and proactive individual who enjoys a varied role combining facilities administration, office coordination, and front-of-house responsibilities. You will play a key role in ensuring the workplace operates efficiently while providing an exceptional employee and visitor experience! Benefits & Perks: ✨ Competitive hourly rate ✨ Prestigious City of London location near Bank Station ✨ Stunning modern offices with panoramic skyscraper views ✨ Friendly, collaborative and professional working environment ✨ Opportunity to work within a global organisation ✨ Office Angels Boost Benefits, including: Holiday pay, Discount schemes and retail perks, Wellbeing support, Online training and development courses AND MORE! Key Duties & Responsibilities: Manage the day-to-day running of the office and facilities function. Act as the first point of contact for visitors, contractors, and suppliers. Coordinate office maintenance, repairs, and facilities-related requests. Liaise with building management and external service providers. Manage office supplies, stationery, refreshments, and stock levels. Raise purchase orders and process invoices. Ensure meeting rooms are organised, presentable, and fully equipped. Support health & safety procedures and workplace compliance. Handle incoming calls, post, deliveries, and general enquiries. Requirements: Previous experience in a Facilities, Office Administration, Reception, or Workplace Support role. Strong organisational skills with the ability to manage multiple tasks. Proficient in Microsoft Office, including Word, Outlook, and Excel. Excellent communication and stakeholder management skills. Proactive, professional, and highly organised. Positive, can-do attitude with strong attention to detail. Able to work independently and as part of a team. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Repairs & Maintenance Coordinator – Southwark About the Company Our client is a well-established and highly respected construction and property services contractor with over 50 years of industry experience and an annual turnover exceeding £55 million. As a family-owned business, they have built a strong reputation for delivering high-quality construction, refurbishment, retrofit, roofing, reactive repairs, and maintenance services across London and the Southeast. Working with both public and private sector clients, they undertake projects ranging from £5 million to £50 million for local authorities, housing associations, schools, hospitals, and commercial organisations. The Role We are seeking an organised and proactive Repairs & Maintenance Coordinator to join a busy and growing team. This position plays a vital role in supporting the repairs and maintenance function, acting as the primary point of contact for residents, tenants, clients, and contractors. The successful candidate will coordinate maintenance activities, schedule repairs, monitor job progress, and ensure excellent customer service throughout the repair process. You will also be responsible for maintaining compliance records and ensuring all works are carried out in accordance with current health and safety regulations. Key Responsibilities Coordinate and schedule responsive repairs, maintenance visits, and emergency callouts. Manage operatives' and subcontractors' diaries to ensure maximum productivity. Allocate jobs, monitor progress, and ensure works are completed within agreed SLAs. Act as the first point of contact for tenants and residents, providing outstanding customer service. Keep customers updated on repair progress and manage expectations throughout the process. Liaise with clients, contractors, and internal teams to ensure smooth service delivery. Raise, track, and close repair orders using the repairs management system. Arrange compliance inspections and maintain accurate maintenance records. Identify potential issues, delays, or risks and take proactive action to resolve them. Ensure all works are delivered in line with company procedures and Health & Safety requirements. Skills & Experience Previous experience in a Repairs Coordinator, Scheduler, Planner, Maintenance Administrator, or similar role. Background within social housing, property services, facilities management, or construction preferred. Strong scheduling and workload planning skills. Experience using repairs, scheduling, or property management systems (EasyBOP desirable). Proficient in Microsoft Office, including Outlook, Excel, and Word. Excellent communication and customer service skills. Ability to manage multiple priorities in a fast-paced environment. Strong organisational skills with excellent attention to detail. Good understanding of property repairs and maintenance, ideally including roofing works. Knowledge of Health & Safety and compliance requirements within property maintenance. What We're Looking For Highly organised and able to work independently. A proactive problem-solver with a "can-do" attitude. Confident dealing with residents, clients, contractors, and internal teams. Able to remain calm under pressure and manage competing demands. Driven, reliable, and committed to delivering exceptional customer service. A strong team player who thrives in a busy, fast-moving environment

As a Facilities Administrator, you will support the Site/Facilities Manager with the day-to-day coordination of the school’s premises. School Facilities Administrator. Are you an organised and proactive administrator looking for your next opportunity within a school environment? We are currently r

As a GxP Administrator, you will play a critical role in supporting the engineering and facilities teams to ensure all activities are delivered in compliance with GxP regulations and internal quality standards.

Senior Building Surveyor Construction Consultancy Southampton | Hybrid Working + other great benefits We're working with a well-established property and construction consultancy that is continuing to expand its Building Surveying team across the South Coast. As a result of sustained growth and a strong project pipeline, they are looking to appoint an experienced Building Surveyor to support the delivery of a diverse range of projects across the public and private sectors. This role offers the opportunity to work on a broad mix of commissions, including defence estates, emergency services facilities, educational buildings, housing portfolios and commercial property assets. Project values range from small-scale maintenance, and refurbishment works through to multi-million-pound capital improvement programmes. The business has built a reputation for delivering high-quality technical advice and project solutions while maintaining a people-first culture. Flexible working arrangements, professional development and long-term career progression are all key priorities, so if this is something that you are looking for, apply today! Responsibilities will include: Delivering a range of building surveying services including condition surveys, defect diagnosis, planned maintenance programmes and technical due diligence. Managing refurbishment, repair and improvement projects across a variety of building types. Producing specifications, schedules of work, tender documentation and technical reports. Acting as contract administrator and employer's agent where required. Providing expert advice to clients on property-related matters, ensuring projects are delivered on time and within budget. Building and maintaining strong client relationships, contributing to repeat business opportunities. Supporting and developing junior surveyors through mentoring and technical guidance. Working collaboratively with colleagues across multiple disciplines to deliver successful project outcomes. Ensuring compliance with current legislation, health and safety standards, and industry best practice. Requirements The successful candidate is likely to demonstrate: A degree in Building Surveying or a related RICS-accredited discipline. Chartered status, or progression towards chartership, would be advantageous. Proven experience within a consultancy, property, construction or estates environment. Strong technical knowledge covering both professional and project-based surveying services. Experience administering construction contracts and managing project delivery. Commercial awareness with the ability to understand client objectives and business drivers. Excellent report writing and communication skills. The ability to manage multiple projects and competing priorities effectively. A collaborative approach and a genuine interest in supporting the development of others. Why Apply? This is an excellent opportunity to join a growing team within a highly respected consultancy that can offer exposure to a wide variety of projects, sectors and clients. Whether you're looking to broaden your project experience, take on greater responsibility, or progress towards a more senior position, this role provides the platform and support to help you achieve your career goals. For a confidential discussion and further details, please get in touch with Georgie Marden. Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business. TPBN1_UKTJ

Office Manager, Office Coordinator, Business Support Manager, Operations Administrator, HR Administrator, Facilities Coordinator, Fleet Administrator, Business Support Officer, Administration Officer, Senior Administrator, Executive Assistant, Office Supervisor. About you: Previous experience in an

Facilities Contract Administrator I am currently recruiting for my client for a facilities contract administrator. CV to Matt at Alex Young recruitment.

Process Administrator (Fixed-Term Contract), Hybrid Salfords, Surrey | Rapiscan Systems Rapiscan Systems is a global leader in security inspection and detection technology, delivering advanced screening solutions that help protect borders, ports, critical infrastructure, and high-security facilities

Our client, a leading manufacturer based in South Oxfordshire, is looking for an organised and proactive Health & Safety Administrator to join their Quality team. This is a varied and rewarding role supporting Health & Safety, Quality and Facilities across the business. You'll play a key part in ensuring compliance, maintaining accurate records and driving continuous improvement within a busy manufacturing environment. Key Responsibilities Maintain Health & Safety records, compliance registers, planners and documentation. Coordinate inspections, servicing schedules, audits and statutory compliance activities. Support the preparation and maintenance of risk assessments, COSHH assessments, RAMS and safe systems of work. Arrange contractor visits, issue permits to work and maintain contractor compliance documentation. Assist with Health & Safety training, toolbox talks and workplace inspections. Produce reports, meeting minutes and Quality, Health, Safety and Facilities (QHSF) documentation. Support ISO 9001 quality management processes and continuous improvement initiatives. About You To be successful in this role, you will ideally have: Previous experience in a Health & Safety, QHSE or Compliance Administration role. Experience working within a manufacturing or engineering environment. A good understanding of the Health & Safety at Work Act 1974 and current Health & Safety legislation. IOSH Managing Safely qualification (or higher), or an equivalent Health & Safety qualification. Strong administration skills with excellent attention to detail and the ability to manage multiple priorities. Strong Microsoft Office skills, including Excel and SharePoint. Excellent communication and organisational skills with the confidence to work across different departments. If you're an experienced administrator with a passion for Health & Safety and compliance and are looking to develop your career within a well-established manufacturing business, we'd love to hear from you. For information on how we collect, store and process your personal data, please refer to our GDPR Privacy Policy on The Recruitment Group website. TPBN1_UKTJ

H&S Administrator (Manufacturing) Didcot Competitive Salary + Monday-Friday + Days-based + Progression + Training + Bonus + Overtime + Company Benefits Are you an Administrator or similar looking to upskill yourself in H&S through a collaborative role within a market leading company who are known for looking after their staff in a role offering specialist training and the chance to continually progress your career into an Advisor role and beyond? This market leading company are a long-established specialist manufacturer of bespoke products for a broad client base both in the UK and internationally. They are continually moving from strength-to-strength and due to this they are looking to expand their friendly team. In this varied role you will play a key part in a tight-knit H&S team of 6 as you provide project support, ensure documentation is up to date and take minutes of meetings. You will liaise closely with the quality, facilities and production teams as you also note process improvements and associated paperwork. This is a Monday-Friday role with ongoing opportunities for progression. This role would suit an H&S Administrator or similar looking for a local Monday-Friday role within a leading manufacturer offering the chance to increase your earnings and to continually develop your career. The Role: Provide project support for H&S Advisors Work within tight-knit team of 6 Update documentation, take meeting minutes and ensure paperwork is compliant Monday-Friday days-based role Liaise closely with Quality, Facilities and Production teams The Person: H&S Administrator or similar Manufacturing / Production background Commutable to Didcot Reference number: BBBH26403 Administrator, H&S, Health, Safety, Environment, Logistics, Facilities, Manufacturing, Market-leading, ISO, Progression, Oxfordshire, Oxford, Abingdon, Berinsfield, Didcot, Wallingford, Chinnor If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered remuneration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website. TPBN1_UKTJ

Job Title: Logistics Planner Location: Middlesbrough Salary: Competitive, dependent upon experience and qualifications Job Type: Permanent - Full Time The Company: Bulkhaul Limited is a global leader in the transportation of bulk liquids, dry bulk and gases. Established in 1981, we pride ourselves on providing reliable, efficient, and safe logistics solutions to our customers worldwide. Our Middlesbrough headquarters is a dynamic and fast-paced environment where dedication and teamwork drive our success. About The Role: We are seeking a motivated and detail-oriented Logistics Planner to join our team. The ideal candidate will support our operations department in ensuring the smooth and efficient transportation of goods. This role requires excellent organisational skills, a proactive approach, and the ability to work well under pressure. Key Responsibilities Assist in the coordination and management of daily logistics operations. Communicate with external suppliers, and internal teams to ensure timely delivery of services. Maintain accurate records and documentation. Monitor and track shipments to ensure on-time delivery and address any issues that arise. Prepare and process related documents. Support the operations team in planning and executing schedules. Liaise with the Customer Service Team to handle inquiries and provide timely updates on shipment status. Assist in resolving operational issues and discrepancies. Provide out of ours cover as required on a rotating basis along with other team members. Ensure compliance with company policies and relevant legal and regulatory requirements. Contribute to continuous improvement initiatives to enhance efficiency and customer satisfaction. About you: Core Skills: Previous experience in logistics, transportation, or operations support is preferred. Strong organisational skills and attention to detail. Excellent communication and interpersonal skills. Ability to work effectively in a fast-paced environment and manage multiple tasks simultaneously. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). NVQ Diploma or equivalent; additional qualifications in logistics, supply chain management, or related fields are a plus. Knowledge of logistics software and systems is an advantage. Proactive problem-solving skills and the ability to work independently and as part of a team. What We Offer: Various Pension Schemes. Private Health Cover, with access to a Digital GP. Death in Service Benefit. 33 days holiday per annum, Including bank holidays. A supportive and collaborative work environment. Excellent office facilities on a site with 24 hr security. Secure onsite parking Opportunities for career development and progression within a global company. Comprehensive training. Employee assistance program and well-being initiatives. Additional Information: Bulkhaul Limited is an equal opportunity and disability confident employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Join Bulkhaul Limited and contribute to a team that values dedication, innovation, and excellence in global logistics! Please click APPLY to be redirected to our careers page to complete your application. Please note that the role may not always be visible straight away on the careers page and therefore to apply if this role doesn't appear, you will need to click on the apply now button on another role and you will be given the option to select from a drop down of jobs. You should be able to then select the correct role from the drop down to proceed. Candidates with the relevant experience or job titles of: Logistics Planner, Transport Operations Executive, Goods In Coordinator, Distribution Co-Ordinator, Operations Administrator, Logistics Operations Executive, Import Co-Ordinator, Export Coordinator, Logistics Administrator, Logistics Coordinator, Shipment Coordinator, Export, Transport Coordinator, Logistics Supervisor, Stock Control Coordinator, Supply Chain Coordinator, Operations Administrator may also be considered for this role. TPBN1_UKTJ

Plumber - Glasgow- Salary up to £38,000 DOE CBW have a new opportunity for a Plumber to join a leading facilities provider. This role is a permanent full-time role working across Glasgow and the Central Belt of Scotland. Key Responsibilities: Ensure all PPM is carried out in accordance with the maintenance specification. Maintenance and repair of Mechanical Installation. Maintenance and repair of Plumbing Installations Ensure that all relevant paperwork is completed regarding PPM, reactive and breakdown works and that it is passed without delay to the contract administrator. Update customers CAFM system in real time. Ensure that plant faults and defects are swiftly remedied to maintain plant in serviceable order. Person Specification: A recognised industry qualification will be required, and previous experience is essential. H&S qualification (IOSH preferable) Trade qualified Mechanical/Plumber with appropriate post apprenticeship experience desirable. Must have a full clean drivers licence. Legionella awareness (preferable can provide training) Asbestos awareness (preferable but not essential) MEWP Licence (preferable but not essential) Salary & Benefits: Salary up to £38,000 DOE. 24 days annual leave Van & fuel card Company Pension TPBN1_UKTJ

Role Overview The Properties and FM Administrator will support the Properties and Facilities team in delivering a professional, efficient, and well‑organised service across all theatres. Properties and Facilities Administrator Circa £40,000 Per Annum, Plus Staff Benefits Permanent, full-time Foun

Payroll Administrator An excellent opportunity to join our team at Sumitomo Corporation for an organised and detail-focused Payroll Administrator to build a career in payroll, benefits and HR operations within a professional People Department. The role will support accurate monthly payroll, employee benefits administration and confidential employee data processes, helping to deliver a smooth and compliant employee experience. If youve also worked in the following roles, wed also like to hear from you: Payroll & Benefits Administrator, Payroll Assistant, Payroll Coordinator, Payroll Officer, Benefits Administrator, HR Administrator, HR Assistant, People Administrator, HR Operations Administrator, People Assistant SALARY: £35,000 - £48,000 per annum (depending on skills and experience) + Benefits LOCATION: Hybrid working from the office in London ( EC4V) and from home JOB TYPE: Full-Time, 12 Month Fixed Term Contract WORKING HOURS: 35 Hours per Week, Monday to Friday JOB OVERVIEW We have a fantastic opportunity for a Payroll Administrator to provide accurate, timely and compliant administrative support across the payroll and benefits lifecycle. Working within the People Department, you will support the Payroll & Benefits Specialist with monthly payroll inputs, benefits enrolments, employee records, payroll queries and compliance administration. This is a great opportunity for someone with previous HR, payroll, benefits or shared services administration experience who wants to develop their career in a regulated financial services environment. ABOUT US Sumitomo Corporation Europe Limited (SCEU), as part of Sumitomo Corporation, is one of the worlds largest integrated trading groups. Our purpose is simple yet powerful: enriching lives and the world. We put customers at the heart of everything we do while embracing our responsibility to society. Inclusion is key everyone is welcome, and everyone is treated fairly and with respect. With a global presence and expertise in a wide variety of industries, we offer candidates a continued career growth in a forward-thinking and innovative environment. We are driving significant sustainable energy projects in the UK, leading the way on climate change and energy. Join us and be part of something that truly matters. We look forward to you joining SCEU, where you will build lasting relationships, develop your skillset and contribute to our 400-year history of success. WHY JOIN US? Stunning views of the River Thames from our newly refurbished London office space with excellent facilities and a welcoming atmosphere Contribute to work that supports sustainability, innovation and global responsibility Apply early to avoid missing out successful candidates will hear from us in July/August/September 2026 DUTIES Your duties as the Payroll Administrator include: Payroll Administration: Support the monthly payroll cycle with an outsourced payroll provider, ensuring payroll inputs are submitted accurately and to deadline Payroll Data: Collate and validate payroll change data including new starters, leavers, salary changes, bonuses, overtime, allowances and statutory payments Employee Records: Maintain accurate payroll records within HR and payroll systems, ensuring data integrity at all times Year-End Support: Assist with year-end payroll processes including P60s, P11Ds, PSA submissions and tax year rollover Employee Queries: Respond to first-line payroll and benefits queries, escalating more complex issues where required HMRC Administration: Support correspondence relating to tax codes, student loans, court orders and attachment of earnings Payroll Reconciliation: Reconcile payroll reports and support monthly finance journals in partnership with the Finance team Pension Administration: Assist with employer pension contribution processes, including checking calculations and uploading payments to the pension provider platform Benefits Administration: Support employee benefits administration including pension, private medical insurance, life assurance, income protection, season ticket loans, cycle-to-work and flexible benefits Compliance and Controls: Maintain audit-ready records and ensure payroll and benefits activities comply with UK employment law, HMRC regulations, GDPR and internal policies Process Improvement: Contribute to process improvements, standard operating procedures and wider People Department projects as required CANDIDATE REQUIREMENTS ESSENTIAL Previous administrative experience within an HR, payroll, benefits or shared services function, including internships or placements Working knowledge of UK payroll principles, PAYE, National Insurance and statutory payments Strong numerical accuracy and excellent attention to detail Good Microsoft Excel skills, including VLOOKUPs and pivot tables, with wider MS Office proficiency Excellent written and verbal communication skills, with the ability to explain payroll and benefits information clearly Strong organisational skills with the ability to manage multiple deadlines Professional and discreet approach to handling confidential employee data Good understanding of GDPR principles and HR data handling requirements Customer-focused, proactive and solutions-led approach Willingness to learn, develop analytical skills and contribute to process improvement DESIRABLE Experience working in financial services or another regulated industry Exposure to outsourced payroll providers such as Moorepay, ADP or SD Worx Familiarity with HR systems such as SuccessFactors and case management tools such as ServiceNow Working towards or interested in pursuing a CIPP qualification Understanding of salary sacrifice arrangements and flexible benefits schemes BENEFITS 25 days annual leave + flexible working hours Flexi time credits for hours worked beyond 35 hours per week, with line manager approval Working Away - Up to 20 calendar days to work from any location either in the country you work in or overseas Life assurance, pension scheme, bonus scheme Dental Insurance Free annual health check Free onsite gym with pool and classes 24/7 Employee Assistance Programme Training and development tailored to your goals NO AGENCIES PLEASE HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. JOB REF: AWDO-C14968 This job is being advertised by AWD online on behalf of Sumitomo Corporation AWD-IN-SPJ TPBN1_UKTJ

Facilities Administrator Location:.

Location: London Salary: £45,000 - £50,000 Job Type: Permanent / Temp-to-Perm Bennett & Game are pleased to be representing a well-established demolition contractor with over 30 years of industry experience, who are seeking a Demolition Site Supervisor to join their growing team. Operating primarily across London, the company delivers a range of soft-strip and full demolition projects valued from approximately £200,000 up to £3 million. They operate their own demolition plant, crushers, screeners, robotic equipment and fleet of HGVs, giving them full control over project delivery, waste management and recycling. The successful candidate will be responsible for the day-to-day supervision of demolition projects across London, ensuring works are delivered safely, efficiently and in accordance with programme requirements. The company would ideally consider someone on a temp-to-perm basis. Demolition Site Supervisor Job Overview Oversee the daily running of demolition and soft-strip projects across London Supervise demolition operatives, plant operators and subcontractors Ensure works are completed safely and in accordance with RAMS and demolition plans Deliver site inductions, toolbox talks and daily briefings Monitor demolition sequencing, exclusion zones and site safety procedures Coordinate labour, plant, materials and waste movements Work closely with the Site Administrator, Project Manager and Contracts Manager Maintain accurate site records, progress reports and health and safety documentation Monitor programme progress and report any delays or operational issues Ensure company plant and equipment is used safely and efficiently Support the delivery of projects ranging from internal strip-out works through to full structural demolition and crushing Ensure environmental, recycling and waste-management procedures are followed Demolition Site Supervisor Job Requirements Previous experience working as a Demolition Supervisor, Demolition Foreman or similar Strong practical experience within the demolition sector Experience supervising soft-strip and full demolition projects Good understanding of demolition sequencing, RAMS and exclusion zones Experience managing demolition operatives, plant operators and subcontractors Relevant CCDO Supervisor qualification or demolition supervisory certification SSSTS or SMSTS would be advantageous First Aid and Asbestos Awareness would be beneficial Strong communication and organisational skills Comfortable travelling between sites across London Full UK driving licence preferred Demolition Site Supervisor Salary & Benefits Salary of £45,000 - £50,000 22 days' holiday plus bank holidays Company pension contribution Fully funded training and professional development Support towards Temporary Works, IOSH and further site-management qualifications Opportunity to work with an established demolition contractor operating its own plant, transport and recycling facilities Long-term progression within a growing business Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, contact you about the services we offer, and submit your CV for the role you have applied for. TPBN1_UKTJ

Electrician - Glasgow - Salary up to £39,000 DOE CBW are currently recruiting for an experienced Electrician to join a leading facilities management provider. This is a permanent, full-time mobile role, covering Glasgow and the Central Belt of Scotland. You will be responsible for all PPM's and Reactive Maintenance across all sites. Key Responsibilities: Ensure all PPM is carried out in accordance with the maintenance specification. Ensure that all relevant paperwork is completed regarding PPM, reactive and breakdown works and that it is passed without delay to the contract administrator. Ensure reactive tasks throughout the sites are completed and be proactive in highlighting areas where improvements can be made. Identify and record all plant failures using quotation forms and issue to line manager. Ensure that plant faults and defects are swiftly remedied to maintain plant in serviceable order. Ensure that suitable spares are available to carry out both maintenance and reactive works. Undertake Point of Work Risk Assessment (POWRA) prior to starting work evidencing it is safe to proceed. Ensure that Method Statements and Risk Assessments are prepared and used for all tasks undertaken to ensure safe working practices at all times. To attend site in response to breakdowns or failures of the equipment outside of normal working hours (call outs). Take part in the regional on-call rota. Person Specification: Experienced in maintenance and repair of Electrical Systems Excellent fault finding and diagnosis skills a must. Basic knowledge in building fabric repair. A recognised electrical industry qualification will be required. Qualified to IEE 18th edition. 2391 Testing and certification of electrical installations. (Desirable) Must have a full clean drivers licence. Experienced in the following is desirable: Low voltage electrical distribution system and switchgear, Fire alarm systems Ventilation and A/C systems LTHW heating boilers and pumps Salary & Benefits: Salary up to £39,000 DOE 24 days annual leave (+ public holidays) Life Cover equivalent to 1.5 times annual salary Employee discount shopping schemes on major brands and retailers Gym membership discounts Holiday purchase scheme 2 corporate social responsibility days per year Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes TPBN1_UKTJ

Job Description: Job Title: Facilities Administrator- Maternity Cover (12 Months) Start Date; 10th August 2026 Pay Rate: £24784 per annum Location: Bournemouth Job Summary.

Technical Administrator Location: Saxmundham, Suffolk Job Type: Temporary to Permanent Salary: Competitive, dependent on experience Join a Major Infrastructure Project Were currently recruiting for an experienced Technical Administrator to join a large infrastructure project based in Saxmundham, Suffolk. This is an excellent opportunity for an organised and proactive administrator who thrives in a fast-paced project environment. Youll play a key role in supporting the day-to-day operation of the project by managing administration processes, office facilities, document control, and providing essential support to the wider project team. This is a temporary-to-permanent position offering long-term career prospects with a growing business. The Role As Technical Administrator, youll be responsible for coordinating project administration, supporting office operations, and ensuring key systems and processes are maintained efficiently. Working closely with site teams, suppliers, and support functions, youll help keep the project running smoothly. Key Responsibilities Coordinate and manage day-to-day project administration activities. Oversee the running and maintenance of project offices and facilities. Manage office supplies, consumables and storage areas. Support office security processes, including visitor access and vetting where required. Liaise with IT teams to support office connectivity and equipment requirements. Maintain project office registers and administration records. Process Goods Received Notes (GRNs) within the project finance system. Manage document control systems, ensuring documentation is accurate and up to date. Maintain project time and attendance systems. Coordinate plant registers, including on-hire, off-hire and equipment exchanges. Maintain site asset registers. Support site deliveries and booking-in procedures. Provide general administrative support across all project departments. What Were Looking For Previous experience in a Technical Administrator, Project Administrator or Site Administrator role. Strong organisational skills with excellent attention to detail. Confident using Microsoft Office, including Word, Excel and Outlook. Experience working with document control and project administration systems. Ability to prioritise workload and work effectively in a busy project environment. Excellent communication and interpersonal skills. A proactive approach with the ability to work independently and as part of a team. Desirable Experience While not essential, experience with any of the following would be advantageous: Causeway ECM Oracle Time and attendance systems Plant or asset management systems Working within construction, civil engineering, infrastructure or highly regulated environments Experience working on secure or controlled-access sites Health & Safety Safety is at the heart of everything we do. Youll be expected to: Follow all health and safety procedures and company policies. Promote a safe working environment. Wear and maintain appropriate PPE where required. Report hazards, incidents and near misses. Support continuous improvement and share best practice. Challenge and stop any unsafe working practices. Whats on Offer? Temporary to permanent opportunity. Competitive salary. Long-term career progression. Work on a major infrastructure project. Supportive and collaborative working environment. Ongoing training and development opportunities. If youre an organised administrator looking for your next challenge within a busy project environment, wed love to hear from you. Apply today and take the next step in your career. TPBN1_UKTJ

Job Summary We are seeking a highly organised and experienced Facilities Administrator to oversee the maintenance, management, and operational efficiency of our facilities. The Facilities Administrator will play a key role in maintaining a safe, functional, and efficient environment for all staff an