Buscar empleo: 195 ofertas de trabajo de senior en Marbella (julio 2026)

School Facilities Manager

hace 8 días

Marbella

ph3Purpose of Role /h3 pThe Facilities Manager role is crucial to the sustained growth of our school, to help maintain our status as the school of choice in our local area, and moreover, to effectively deliver Amazing Learning to our students and families. /p pThe Facilities Manager will report directly to the Head of School and Head of Finance and will work closely with the Regional Property Team to ensure the safe, efficient and smooth operation of the building. The post holders will be expected to build a close working relationship with colleagues in the ISP Regional team and school leadership to fully perform their duties. /p h3Key Responsibilities /h3 h31. Licensing, Inspections Compliance /h3 ul liEnsure that the school is fully compliant with all local, regional, or national regulations. /li liMaintain a constantly updated database of school property in Quionia, our CMMS system. Coordinate with the regional team that compliance inspections and checks are carried out, documented, and up to date, as well as validate all documents uploaded to the system. /li liEnsure any possible non-compliance is delivered and documented timely. /li liEnsure school facilities are ready for any planned or unplanned inspections. /li liRemain in compliance with the company’s standards and all guidelines. /li liThe guidelines for standards are set in accordance with ISP/School Policies, Technical manuals, and Ministry of Education (MoE)/ISP Health Safety Audits. /li liProactively identify and raise any Health and Safety (HS) or safeguarding risk, as well as dynamic collaboration between HS school or the Regional Team. /li liFollow ISP procurement policy and raise Procurement Orders (LPOs) as required. /li liControl all organized events, paying particular attention to compliance, including the Health and Safety and welfare of all staff/students and parents. /li liCoordinate all aspects of Health and Safety and Fire Safety including coordination of all Inspections to re‑new school license. /li liAlso, ensure the correct supporting documentation compliance reports are received before authorising payments to subcontractors and uploaded to our CMMS. /li /ul h32. Capex Planning /h3 ul liStrategic thinking to elaborate and submit to the Regional Team the Five-Year Development Plan (5YPD) in collaboration with the School Senior Leadership Team (SSLT). /li liSmall-item Capex budgeting in collaboration with the SSLT. /li liCollaboration with the regional team to deliver major Capex projects within budgeted cost, scope, quality, and time. /li /ul h33. Maintenance /h3 ul liManage the Building Management System (BMS) software, if applicable. /li liLead, support and oversee maintenance and cleaning teams at schools. /li liSupervise outsourced services’ correct works delivery, in accordance with the contract’s Service Level Agreements (SLAs). /li liMonitor, liaise and report to maintain standards of specialist subcontractors such as, but not limited to, pool maintenance, security, transport, waste management, and cleaning. /li liIn addition, ensure that timesheets are monitored, and any potential financial exposure or risk is recognized and highlighted to SSLT Head of Procurement (HoP) Iberia. /li liEnsure the school delivers its additional planned in‑house/outsourced maintenance tasks and they are correctly uploaded. /li liBe a proactive participant in all management and working groups as required by SLT/ISP. /li liConduct regular visits at least once a year with the Head of School and maintenance teams to produce a report of the current weartear school status, as well as ensure an action plan is put in place and delivered timely. /li liEnsure the best balance between Reactive‑Preventative maintenance. /li liEnsure that all facilities are functional and operational to the standards expected by SSLT. /li liEnsure that all information, including daily and monthly pool records, is promptly entered into the designated application. /li liMaintain compliance with the maintenance plan by keeping it consistently up to date and providing the necessary documentation to support and justify completed tasks. /li liReport the current state of the facilities to the regional team through monthly meetings. /li /ul h34. Cleaning Hygiene /h3 ul liEnsure cleaning and hygiene tasks are performed as per clearly defined weekly routines. /li liCreate written procedures for the cleaning of teaching and non‑teaching spaces. /li liDrive drinking water quality testing, kitchen sanitisation, pest control, and medical service waste disposal, to meet applicable regulations. /li liSupervise cleaning staff to ensure quality and efficient service. /li liEstablish KPIs to monitor and report service levels to SSLT and the Regional team on a regular basis. /li /ul h35. Security /h3 ul liEnsure the school has a security program in place, being led by qualified personnel under the SLT and it addresses all aspects of security at the school (access control procedures for students, staff, and visitors, transportation management, video surveillance management, emergency response protocols, drop‑off/pick‑up traffic operations, adult adherence to policy and procedure). /li liSupport the HS Coordinator in establishing security emergency response protocols and promoting staff training. Give clear instructions to address all the potential internal and external risk factors that could cause disruption to the learning provision. /li /ul h36. Budget Cost Control /h3 ul liFacilities Opex budgets and forecasts (maintenance, utilities, services…) supporting the school Head of Finance and the regional team to put together all requested information. /li liResponsible for the correct allocation for any property related budget, ensuring funds are available throughout the financial year to carry out all planned activities including licenses renewal, payroll, preventative maintenance program, Health and safety audit actions, security, cleaning, hygiene pest control and landscaping auxiliary services, products, and supplies. /li liProduce the school’s property budgets annually and make sure they are based on the revised internal programs for preventative maintenance, security, cleaning, hygiene pest control and landscaping auxiliary services, products, and supplies. /li liMonitor budget expenditure and take timely decisions and give advice to avoid budget variances monthly. /li liSet cost‑saving targets on a yearly basis, i.e. 2% of expenses reduction that could be achieved by maintenance process optimisation and from procurement negotiations. /li /ul h37. Environmental Sustainability /h3 ul liPromote, lead and report sustainability initiatives within the school community with a focus of students learning and engagement. /li liDrive initiatives to constantly reduce our CO2 footprint, embedding a continuous improvement environment and energy efficiency culture. All implemented changes result to be reported. /li /ul h38. Leadership Management /h3 ul liProvide proper training and ensure ongoing feedback and coaching to all school’s facilities‑related staff. /li liPositive and effective communication at all levels. /li liActively respond to school needs with a customer service focus. /li liCommunicate and drive ideas and have a full understanding of the diverse cultural requirements within the school. /li liTo meet, and whenever possible, exceed parental/student and staff expectations. /li liEnsure all verbal instructions/communication is supported by tangible follow‑up via email/minutes. /li liBe expected to attend school at weekends from time‑to‑time subject to facilities requirements and only when directed by the school’s SLT. /li liCommunicate plans for improvements to Senior level management and maintenance team. /li liEnsure all student/staff and parental expectations are not compromised by reactive planning. /li /ul h3Other Responsibilities /h3 ul liTo be the primary interface within the ‘Operations Team’ coordinating as directed by the Head of Property – Iberia with all third‑party FM providers but taking on the responsibilities of items detailed above. /li liTo have a full understanding of the MEP infrastructure in assigned school, with the ability to respond immediately to any operational requirements so far as is practical, legal, and affordable as per current and planned policies and/or budgetary constraints enforced by ISP. /li liTo provide seamless coordination within the school to ensure that academic studies can function both safely and professionally with minimal/zero inconvenience. /li liThis should be achieved by the supervision (by post-holder) of all maintenance/service levels agreements within all areas and at all levels of school management and administration as laid down by the approved organizational structure. /li liIdentify and drive procurement initiatives in constant coordination with the regional procurement team to assess cost saving or cost avoidance initiatives. /li liSupport in putting together school’s information for central procurement initiatives. /li liManage or provide support accordingly with any operational contingency that may occur. /li liTo liaise with HR/SLT to ensure that staff accommodation needs are met. /li liPerform other tasks as required. /li /ul h3Skills, Qualifications and Experience /h3 ul liTechnical background (architecture, engineering, others) /li liTraining or Master´s degree in Facilities Management is a plus. /li liFluent in Spanish and English, both verbal and written. /li liMinimum of 2 years of experience in Facilities Management. /li /ul /p #J-18808-Ljbffr

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