Operations & Administrative Assistant (Part time)
hace 3 días
Estepona
ppBoundless Life is redefining the way families live, work, and learn by offering a unique nomadic lifestyle that blends professional commitments with enriching personal growth. We provide family-friendly accommodations, an innovative education system that travels with you, and vibrant communities for families who share a passion for exploration. Our mission is to create immersive "live abroad" experiences that foster connections, growth, and lifelong learning. /p h3The Role /h3 pAs an Operations Administrative Assistant, you will play a key role in ensuring smooth operations across all teams on-site, with a primary focus on administration-related tasks. You will support both the Education and Hospitality crews while working closely with the General Manager (GM) and Education Center Director (ECD) to manage finance-related processes, hiring administration, contracts, budgeting, logistics, and operational planning. This is a part-time position, 2.5 days per week, 8 hours per day. Depending on performance and evolving business needs, there is a possibility to convert to full-time. /p h3What You’ll Do /h3 h3Finance Administration /h3 ul liUpload invoices to the finance system and track payments. /li liBook invoices and landlord receipts into Payhawk. /li liMaintain a finance tracker for budgeting and planning. /li liCalculate monthly charges for team members staying in Boundless Homes. /li liProcess team invoicing for rent and bills monthly. /li liTrack invoices, budgeting, and financial planning for events, teaching resources, and purchases. /li liCoordinate with the accounting office and local authorities for hiring administration. /li liPrepare and maintain monthly/annual documentation for labor authorities. /li liUpdate and maintain accurate property information across various internal property records. /li /ul h3Contracts Documentation /h3 ul liCoordinate and mediate contract drafting and signing for vendors, landlords, and team members. /li liUpdate files related to property descriptions, lease terms, and rental agreements with guidance. /li liSupport the administrative side of real estate expansion. /li liAssist in drafting agreements with service providers and third parties. /li /ul h3Onboarding Team Support /h3 ul liHandle all administrative communication for new team members, including housing arrangements, arrivals, and general support. /li liPrepare and organize files and presentation decks for pre-arrival webinars, operational tasks, new cohorts, and community events to ensure a seamless onboarding experience for new team members and families. /li /ul h3Logistics Procurement /h3 ul liOrder and track cleaning supplies, classroom materials, and operational resources. /li liOversee equipment upkeep and supply inventory management. /li liManage the procurement and distribution of swag for new students. /li liProvide administrative planning and logistics support for extracurricular activities, field trips, and other community events. /li liBudget, arrange transportation, and coordinate teams for event execution. /li /ul h3General Support /h3 ul liSupport cohort turnover weeks, helping teams prepare for guest arrivals and departures. /li liProvide coverage during team member vacations, absences, or leaves. /li liParticipate in key events, such as welcome ceremony, to provide support where needed. /li liAssist team members to curate experiences, services and other offerings. /li liBe available to occasionally support or attend team gatherings, location events, or key activities that may take place outside of standard working hours. /li liMonitor community channels and support team members to respond to questions and requests on time. /li liProvide support with any other administrative tasks as requested. /li /ul h3Success Metrics /h3 ul liHigh NPS scores. /li liEfficient and timely processing of invoices, contracts, and administrative tasks. /li liWell-organized logistics for events, onboarding, and procurement. /li liHigh satisfaction from team members and leadership regarding administrative support. /li /ul h3About You /h3 ul liExcellent communication skills in English and Spanish. /li liMust be based in Estepona. /li liExperience in administration, finance support, or operations in fast-growth startups. /li liHighly organized and can manage multiple priorities at once. /li liAdaptability, flexibility and resilience to thrive in ambiguous environments. /li liExperience with finance systems, budgeting, and invoice tracking. /li liComfortable working in a fast-paced, multicultural environment. /li liCan-do attitude, contributing to the success of the team. /li liStrong communication and coordination skills. /li liProblem-solver able to work independently while collaborating with different teams. /li liExperience in hospitality, education, or real estate administration. /li /ul h3Why Join Us /h3 ul liThe world is your oyster – immerse yourself in inspiring destinations while you work. /li liMeaningful impact – create environments where children and families thrive together. /li liExperience curation – design authentic cultural moments that become lifelong memories. /li liCommunity building – foster deep bonds between global families and enable childhood friendships across borders. /li liWork-life integration – structured schedules with time to explore and recharge. /li liFamily benefits – enjoy discounted tuition for your children at our Boundless Schools. Take a look at our policies and benefits. /li /ul /p #J-18808-Ljbffr
S/N Calle Hinojo, 29680, Estepona
