ASISTENTE ADMINISTRATIVA
hace 9 días
Floral Park
Yokogawa, award winner for 'Best Asset Monitoring Technology' and 'Best Digital Twin Technology' at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries. Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect. About the Team Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do. El grupo Yokogawa, founded in the year 1915 in Tokyo, currently is a world leader in forming integrated solutions of process control. We continue developing and offering state-of-the-art technology within the concept of ETS - Enterprise Technology Solutions which means presenting a global solution to the client, for a better cost/benefit. Our international experience has the ISO:9001 certification and is available to our clients, in all their areas of action, in relation to the optimization of production, two assets and the supply chain with the effective application of digital technologies, allowing the transition for autonomous operations. In more than a century of history, Yokogawa continues working towards a sustainable society through its more than 17,000 employees in a global network of 122 companies that span 61 countries. • Execute the responsibilities and functions of the position in accordance with the procedures, codes of conduct, policies and established standards in the organization., • Maintain management documents in accordance with regulations and administrative process., • Receive incoming calls and channel them to the different areas of the company., • Receive and distribute correspondence., • Receive, download and forward customer and supplier invoices to the Accounting Area., • Receive, review and forward to the Accounting Area, the advances and legalizations of the Administrative Area., • Quote and purchase air tickets of all Areas of the Organization in accordance with established procedures., • Quote and reserve hotels and transports outside the headquarters of YSACO in accordance with established procedures., • Manage the logistics for the mobilization of internal and external personnel in Bogot and other cities., • Reservation of rooms for training., • Control the reservations for programming activities in the boardroom., • Make letters requested by the Administrative and Financial Area., • Attention to visitors, human team, messaging or other in accordance with procedures, attention protocols and service, policies and guidelines for such purpose., • Elaborate documents of the administrative unit in accordance with the guidelines of the organization, guide and technical procedures., • Technical., • Process requests of the administrative unit according to the technical procedure., • Answer questions from customers and investigate complaints presented in relation to services, procedures and products; make returns, exchanges of merchandise related to cafeteria and stationery and other supplies of the administrative area exclusively., • Elaborate and forward to the Accounting and Purchasing Areas the requisitions of services or supplies coming from the Administrative Area., • Attention to visitors, human team, messaging or other in accordance with procedures, attention protocols and service, policies and guidelines for such purpose., • Elaborate documents of the administrative unit in accordance with the guidelines of the organization, guide and technical procedures., • Process requests of the administrative unit according to the technical procedure., • Attention to questions from customers and direct them to the corresponding areas, complaints presented in relation to services, procedures and products., • Provide telephone or personal information to clients and the public about articles, services, hours, rates and regulations., • Operate telephone and electronic communication means for customer service., • Register and process the information object of consultation, to optimize the provision of the service., • Register the entry and exit of visitors to the facilities of YSACO ensuring the correct diligence of the registration sheet., • Inform the immediate boss promptly of any absence that compromises the control of the entry and exit of visitors and failures in the diligence of control sheets of access., • Comply with efficiency, quality indicators, guidelines and company policies., • Responsible for the delivery of documents within the company., • Implement the procedures, norms and rules referring to the security of the information applicable to its activities., • ACADEMIC FORMATION: Technician / technologist in administrative assistance / managerial assistance / secretary., • COMPLEMENTARY FORMATION:, • WORK EXPERIENCE: Three (3) years Yokogawa desires a diversified, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential. When applying for this position, you recognize and accept that Yokogawa may collect, use and process your personal data in order to manage the selection process. This includes evaluating your suitability for the announced position and carrying out the corresponding administrative procedures. Likewise, when necessary, your data may be shared with authorized external service providers, for the purpose of carrying out the necessary verifications and ensuring compliance with the applicable legal and regulatory requirements. Yokogawa is committed to protecting your privacy, handling your personal data under strict standards of security and confidentiality. By continuing with your application, you confirm that you have read, understood and accepted this statement, granting your consent for the collection, use, disclosure and processing of your personal data in accordance with what is established herein. Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential. Are you being referred to one of our roles? If so, ask your connection at Yokogawa about our Employee Referral process!