Administrative Assistant
4 days ago
Sant Cugat del Vallès
ppAt Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters. /p h3The Position /h3 h3About Our Team /h3 pWe at Global Diagnostics Procurement (DOP) are a team of about 200 enthusiastic professionals, committed to driving value with our suppliers worldwide. From locations around the world and with a diverse and multicultural team, we source, manage our supplier base, develop execute category strategies and constantly develop digitize processes that enable us to best support our business to grow sustainably. If you aspire to make an impact and want to be part of a high performing and world‑class Procurement team, this is for you. /p h3The Opportunity /h3 pAre you highly organized, digitally savvy, and ready to provide top‑tier administrative support to a global leadership team? As our Administrative Assistant based in Sant Cugat, Spain, you will provide critical support to the Head of the Procurement Center of Excellence (CoE) and the CoE Leadership Team. In the context of the Diagnostics Global Operations transformation (“FOM”), this role is critically based in Sant Cugat to support our evolving, globally distributed organization. /p ul liReporting Line: Reports directly to the Head of Procurement Center of Excellence and is part of the wider Procurement Center of Excellence (CoE). /li liWider team and stakeholders: Interacts closely with the CoE Leadership Team, Category, Delivery, the broader DOP team in Sant Cugat, and the Executive Assistant to the Head of DOP. /li liRole Type: An operational and tactical support role with a global scope. /li liImpact: You will be the organizational backbone of the CoE, ensuring seamless operational continuity, optimized digital workflows, and a strong departmental culture. Specifically, you are accountable for: ul liExecutive Administrative Support: Providing high‑level support by proactively managing complex calendars and mailboxes, coordinating end‑to‑end business travel logistics and expenses, and acting as an active deputy within the administrative support team. /li liMeeting Event Coordination: Independently coordinating CoE Leadership Team meetings, workshops, and global CoE Huddles. You will facilitate meeting flows, manage timelines, and organize large internal and external events or team‑building activities. /li liDigital Workplace Tools Master: Acting as a "Super User" for collaboration tools like Monday.com to design optimized boards, track action items, and automate workflows. You will also own the department's internal G‑Site, ensuring templates and SOPs are organised and up to date. /li liOnboarding HR Administration: Managing the full onboarding lifecycle for new Direct Procurement employees, including hardware/software provisioning and training matrix implementation. You will also handle time management support for the Sant Cugat team and HR administration for external consultants. /li liCommunication Community Building: Drafting and coordinating leadership announcements and organisational success stories, while facilitating cross‑site cultural exchanges and networking events to connect the Sant Cugat team with global hubs. /li /ul /li /ul h3Who you are /h3 ul liEducation: A university degree is preferable. /li liExperience: 1 to 3 years of experience in a similar administrative or executive support role. /li liOrganisational Mastery: Excellent organisational capabilities with a proven ability to manage complex logistics, prioritise effectively, and serve as the central go‑to person for a leadership team. /li liDigital AI Savviness: Strong digital fluency. You are comfortable adopting and optimising new technologies, automating workflows, and managing digital knowledge platforms (e.g., G‑Sites, Monday.com). /li liAI Digitalisation: You have a strong affinity to explore AI‑driven solutions broadly, particularly regarding the digital transformation of operations (Digital 2.0 / Industry 4.0). /li liLanguages: Business‑level fluency in English is required. /li /ul pbRoche is an Equal Opportunity Employer. /b /p /p #J-18808-Ljbffr