Guest Services & Administration Coordinator
hace 2 días
London
Job Purpose \n The Welcome Experience Specialist delivers an exceptional first impression for all guests and colleagues, taking personal ownership for providing a warm, professional, and seamless welcome. This role blends premium customer service, security awareness, visitor coordination, and close collaboration with the wider Workplace Experience team. \n Welcome Experience Specialists embody SPS values: no request is too big and no detail is too small. They create a memorable, personalised experience while maintaining strong security awareness, knowing when to be discreet and when to go the extra mile. \n \n Key Responsibilities Guest Welcome & Front-of-House Service \n\n • Greet all guests and PwC staff warmly and professionally, creating a polished and positive first impression.\n, • In regional offices, provide full reception welcome services and coordinate smoothly with landlord teams.\n, • Deliver concierge-style service using strong knowledge of office spaces and the local area.\n, • Anticipate needs, resolve issues promptly, and consistently exceed customer expectations.\n, • Support security protocols including access control, contractor coordination, badge hosting, and tailgating prevention.\n, • Remain vigilant during penetration tests and uphold all security procedures.\n\n Meeting Room & Bookings Support \n\n • Coordinate and monitor client meeting room and event bookings.\n, • Maximise room utilisation and ensure smooth, customer-focused operations.\n, • Liaise with offsite booking teams and catering suppliers.\n, • Assist with hospitality and refreshments for client meetings.\n\n Events Support \n\n • Deliver end-to-end event support including room allocation, layout planning, seating, and hospitality requirements.\n, • Send required 24-hour booking confirmations.\n, • Support visitor flow to enhance the event experience.\n, • Troubleshoot event issues, create pre-event schedules, and compile post-event feedback.\n, • Collaborate with central events teams on multi-site events.\n\n Support for Workplace Experience Team \n\n • Provide additional support to Workplace Experience Specialists where needed.\n, • Actively contribute to high service standards across all One Team service lines.\n\n One Team Collaboration \n\n • Work closely with all One Team suppliers to deliver a consistent, integrated service.\n, • Proactively complete quick fixes (“ten-second tasks”) to maintain high standards across the workspace.\n\n Skills & Experience \n\n • Experience in workplace services, hospitality, front-of-house, or facilities roles.\n, • Excellent customer service and communication skills, confident with all stakeholder levels.\n, • Skilled in Microsoft Teams, MS Office, ServiceNow, EMS, and workplace technologies.\n, • Confident supporting AV, IT peripherals, and office equipment.\n, • Well-organised, adaptable, and able to handle both planned and reactive tasks.\n, • Calm, responsive, and solutions-driven when dealing with incidents or queries.\n\n Health & Safety \n\n • Report any equipment or process issues affecting safety or service delivery.\n, • Use work equipment and PPE correctly and in line with all training.\n, • Escalate training needs or concerns to your line manager.\n, • Follow all SPS policies and procedures consistently.\n\n Equal Opportunities \n SPS is committed to an inclusive and diverse workplace. Employee networks support gender equality, LGBTQIA+ colleagues, neurodiversity, disability, wellbeing, cultural identity, menopause, domestic abuse support, and men’s wellbeing. SPS is a Disability Confident employer and provides reasonable adjustments, with guaranteed progression to the next stage for eligible disabled applicants. \n This position is a 12-month fixed-term contract.