Personal Assistant
hace 3 días
London
Personal Assistant\n Rates: £192.30/day PAYE (flat rate) or £261/day via umbrella \n Location: London \n The contract length is 3rd August 2026 to 4th Sept 2026. Hours per Week: 37.5. \n \n Job Purpose \n Provide high-level administrative, organisational, and operational support to senior leadership, enabling them to focus on strategic priorities. Manage day-to-day executive support activities, ensure the smooth running of the department, and act on behalf of the executive within agreed areas of responsibility. \n \n Key Responsibilities \n\n • Manage complex calendars, meetings, and priorities across multiple time zones.\n, • Serve as the primary point of contact for the leadership team, responding to enquiries and coordinating requests.\n, • Arrange domestic and international travel, including flights, accommodation, visas (where applicable), and detailed itineraries.\n, • Process travel expenses in accordance with company policy.\n, • Raise purchase orders and process invoices in line with company procedures.\n, • Coordinate meeting logistics, including video conferencing and virtual meeting technology.\n, • Handle office administration, including IT and facilities requests.\n, • Prepare, format, and distribute presentations, reports, meeting papers, and other business documents.\n, • Organise internal events, leadership meetings, town halls, and team activities.\n, • Support departmental projects and provide administrative assistance to other team members as required.\n, • Exercise sound judgement when acting on behalf of the executive within delegated authority.\n\n \n Skills & Experience \n Essential \n\n • Previous experience supporting senior executives or leadership teams as an Executive Assistant or Personal Assistant.\n, • Excellent organisational skills with the ability to manage multiple priorities and changing deadlines.\n, • Strong diary management experience, including coordinating across different time zones.\n, • Proficient in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.\n, • Experience using travel and expense management systems (e.g. Concur or similar).\n, • Experience using virtual meeting platforms such as Microsoft Teams, Zoom, Webex, or similar.\n, • Excellent written and verbal communication skills with exceptional attention to detail.\n, • Ability to handle confidential information with discretion, professionalism, and integrity.\n, • Strong problem-solving skills with a proactive, solutions-focused approach.\n, • Ability to remain calm under pressure and adapt quickly to changing priorities.\n\n \n Personal Attributes \n\n • Highly organised and detail-oriented.\n, • Proactive and self-motivated.\n, • Professional, approachable, and diplomatic.\n, • Flexible and adaptable.\n, • Reliable and punctual.\n, • Strong relationship builder with excellent interpersonal skills.\n, • Collaborative team player with a willingness to support others.\n, • Demonstrates sound judgement and a high level of confidentiality.\n\n \n If shortlisted, a recruiter from the team will contact you within 24-48 hours for an initial discussion. The call will come from a Manchester number (either 0161 or +44 161). \n Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.