Buscar empleo: 27 ofertas de trabajo de sotogrande en Algeciras (julio 2026)

Executive & Commercial Assistant / Tender Support Coordinator

hace 2 días

Algeciras

As part of its growth, our company is seeking a rigorous, versatile, and proactive Executive & Commercial Assistant. In this dual-role position, you will act as a key operational support pillar: providing comprehensive administrative assistance to the Management team to ensure smooth day-to-day office operations, while simultaneously supporting the commercial team in the coordination, management, and follow-up of tender submissions. ¡Inscríbase sin demora! Se espera un gran volumen de solicitantes para el puesto que se detalla a continuación, no espere para enviar su CV. Main Responsibilities Executive & General Administrative Support • Management Assistance: Provide organizational support to the Directors, including calendar management, coordinating high-level meetings, and organizing corporate travel arrangements., • Office & Document Management: Oversee general office administration, manage incoming/outgoing communications, and maintain an organized physical and digital archiving system (contracts, corporate records, and official documentation)., • HR Support & Onboarding: Assist in the administrative management of new hires, maintain employee records, and coordinate with external partners or platforms., • General Coordination: Act as a central point of contact for external providers, suppliers, and collaborators, ensuring the seamless operation of the workspace. Commercial Monitoring • Conduct regular monitoring of tender and procurement platforms., • Identify relevant business opportunities for the company., • Share relevant information and alerts with the appropriate teams. Administrative Management of Tender Submissions • Participate in the preparation and compilation of tender response documents., • Manage the entire administrative section of proposals., • Ensure deadlines and milestones are met throughout the submission process., • Verify the completeness and compliance of all documents included in the submissions., • Maintain and update all required administrative documentation. Proposal Coordination and Formatting • Support the coordination of internal contributors involved in proposal preparation., • Centralize all necessary information and documentation required for submissions., • Assist with formatting, structuring, and harmonizing proposal documents., • Ensure the quality, consistency, and professionalism of all deliverables submitted to clients. Document Management • Ensure regular updates of employee CVs/resumes., • Maintain up-to-date project references and company presentation materials., • Organize and structure commercial documentation databases. Candidate Profile Technical Skills • Good command of Microsoft Office Suite (Word, Excel, PowerPoint)., • Strong organizational, administrative, and written communication skills., • Knowledge of tendering procedures and executive assistance is considered a strong advantage., • Minimum English level: B2 (given the international scope of tenders and executive communications). Personal Qualities We are looking for someone who is: • precise, detail-oriented, and highly trustworthy with confidential information;, • proactive and able to anticipate the needs of the Management team and project deadlines;, • organized, methodical, and capable of multi-tasking effectively;, • capable of working under pressure and managing tight deadlines;, • motivated by challenges and demanding environments;, • a strong team player with excellent interpersonal skills. Experience Required Proven experience in a similar role combining executive/administrative assistance and commercial support or tender management will be highly appreciated. Contract & Location • Contract Type: To be defined according to profile (permanent contract, fixed-term contract, internship, or apprenticeship)., • Where You'll Work: You will be joining us at our offices in the Puerto de Sotogrande, Cádiz. This is primarily an on-site position, as physical presence is needed. xcskxlj Reporting Line The position reports directly to the Management / Commercial Director. #J-18808-Ljbffr

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