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Office & Admin jobs in United StatesPart-time

  • Remote Personal Assistant
    Remote Personal Assistant
    3 hours ago
    $18–$25 hourly
    Part-time
    New York

    We are seeking a reliable and detail-oriented Remote Personal Assistant to help maintain organized systems for both personal and business responsibilities while ensuring the smooth execution of daily operations. This role requires strong computer proficiency, excellent organizational abilities, professionalism, discretion, and the ability to work independently. A positive attitude, dependable character, attention to detail, and a good sense of humor are highly valued. Responsibilities: Provide remote administrative support. Assist with procurement coordination and related tasks. Manage emails, schedules, and documentation efficiently. Maintain organized systems for personal and business obligations. Coordinate meetings, appointments, personal commitments, and business activities. Monitor, organize, and filter high-volume personal and business emails. Support the professional, administrative, and personal needs of clients on a daily basis. Requirements: Excellent memory and attention to detail. Ability to work independently with minimal supervision. Proficiency in Microsoft Office Suite and strong overall computer skills. High level of loyalty, confidentiality, and dependability. Exceptional organizational and multitasking abilities. Strong problem-solving skills and the ability to take initiative. Ability to prioritize tasks effectively and work efficiently under pressure. Reliable internet connection.

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  • Prevention Specialist
    Prevention Specialist
    2 days ago
    $25–$30 hourly
    Part-time
    Arrochar, Staten Island

    Job Title: Prevention Specialist Schedule: Approximately 10 to 25 hours per week Job Type: Part-Time, Non-Exempt, Hourly Pay Rate: $25 to $30 per hour JOB DESCRIPTION United Activities Unlimited, Inc. (UAU) is a Staten Island-based community organization providing youth development, education, and community support services. The Prevention Specialist supports OASAS-funded prevention programming by delivering evidence-based education, outreach, and counseling services to at-risk youth and community members. This role focuses on assessment, prevention counseling, community engagement, and documentation while supporting positive youth development and reducing risk factors related to substance use, violence, and family stressors. This position requires regular travel throughout Staten Island. REQUIRED JOB QUALIFICATIONS · Bachelor’s Degree in Social Services, Early Childhood Education, or a related field required · Must be at least 18 years of age · Fluent Spanish required · Reliable transportation and a valid driver’s license required · Minimum of two years of experience working with youth ages 5 to 18 · Experience providing prevention, counseling, outreach, or youth services · Proficiency with Microsoft Word, Excel, PowerPoint, Google Drive, and virtual platforms · Strong verbal, written, and problem-solving communication skills · Ability to work independently while contributing to a collaborative team environment · Willingness to take initiative and maintain a flexible schedule, including occasional evenings or weekends · Demonstrated cultural competence and respect for individuals’ diverse backgrounds and abilities PHYSICAL REQUIREMENTS · Ability to work in a standard office environment using typical office equipment · Ability to sit, stand, and walk throughout the workday · Ability to remain in a stationary position for portions of the day · Ability to work both indoors and outdoors based on program needs and weather conditions · Ability to travel to multiple program sites throughout Staten Island · Ability to communicate clearly and exchange accurate information · Ability to observe details at close range EQUAL OPPORTUNITY EMPLOYER United Activities Unlimited, Inc. is an Equal Opportunity Employer (EOE). UAU is committed to creating an inclusive work environment and encourages candidates from diverse backgrounds to apply.

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  • Administrative Assistant
    Administrative Assistant
    24 days ago
    $17–$18 hourly
    Part-time
    Jamaica, Queens

    Part-Time Administrative Assistant – Nonprofit Food Pantry Our nonprofit organization is dedicated to fighting discrimination, promoting equality, and ensuring everyone has access to nutritious food with dignity and respect. We are looking for a compassionate, organized, and dependable Administrative Assistant to support our mission and help serve our community. Position: Part-Time Administrative Assistant Schedule: Monday–Saturday, 3:00 PM–6:00 PM (18 hours per week) Responsibilities: • Welcome clients, volunteers, and community partners with professionalism and respect, • Answer phone calls, emails, and general inquiries, • Schedule appointments and maintain office calendars, • Assist with client intake, data entry, and recordkeeping, • Organize files and provide administrative support to staff, • Help coordinate food pantry operations and community outreach activities, • Maintain confidentiality and support a welcoming environment for all Qualifications: • Strong organizational and communication skills, • Basic computer proficiency (Microsoft Office and Google Workspace), • Ability to multitask and work independently, • Compassionate, reliable, and committed to serving a diverse community, • Administrative or nonprofit experience is a plus, but not required, • Bilingual candidates are encouraged to apply What We Offer: • Part-time position (18 hours per week), • Meaningful work that makes a difference in the community, • Supportive, mission-driven team, • Opportunities for professional growth If you're passionate about helping others and want to be part of an organization that fights discrimination and works to end food insecurity, we'd love to hear from you. Apply today!

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  • Vietnamese Interpreter — New York
    Vietnamese Interpreter — New York
    28 days ago
    Part-time
    Maspeth, Queens

    Rush Translations & Immigrant Services is seeking experienced Vietnamese interpreters in Long Island City and the surrounding region for in-person USCIS immigration appointments. Vietnamese interpreters are in high demand for our growing client base. We are actively building our roster of qualified Vietnamese-English interpreters across the United States. About the role: We dispatch interpreters to USCIS field office and asylum office appointments to support clients during interviews. Assignments are scheduled in advance, typically 2-4 hours each, sometimes longer. Location: USCIS Office at 31-00 47th Avenue, 5th Floor, Room 5001, Long Island City, NY. We also serve clients across the broader Long Island City region. Responsibilities: • Provide accurate consecutive interpretation between Vietnamese and English, • Arrive 30 minutes before scheduled appointment time, • Maintain professional conduct and confidentiality, • Sign a Non-Disclosure Agreement before your first assignment What we offer: • Half-day block payment with 2-hour minimum guarantee, • Per-assignment work with flexible scheduling, • Preparation materials provided, • Fast payment via Zelle, ACH, wire, PayPal, Venmo, or invoice Requirements: • Professional fluency in Vietnamese and English, • Authorization to work in the United States, • Prior interpretation experience (immigration experience welcome but not required), • Reliable transportation to the USCIS office This is an independent contractor (1099) position. Excellent opportunity for qualified interpreters seeking flexible, mission-driven work supporting immigrant communities. Pay: $60.00 per hour Language: Vietnamese (Required) Ability to Commute: Long Island City, NY 11101 (Required) Work Location: In person

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  • Executive Assistant & STEM Leadership Fellow
    Executive Assistant & STEM Leadership Fellow
    1 month ago
    $18–$25 hourly
    Part-time
    Bergen-Lafayette, Jersey City

    Right Hand to the CEO | Future Leader | Builder of Possibilities Part-Time | New York City / Jersey City Area There are jobs. There are careers. And then there are opportunities that change the trajectory of your life. This is one of them. This person will often be the first impression, the last follow-up, and sometimes the face of the organization when the CEO cannot be present. We are therefore seeking someone whose professionalism, judgment, and presence inspire trust and confidence. For more than eleven years, STEM Kids NYC (and its affiliate program, STEM Kids New Jersey) have opened doors for young people through transformative STEM experiences that spark curiosity, build confidence, and expand opportunity. We partner with schools, families, universities, nonprofits, and community organizations to ensure that children—particularly those who have historically been underrepresented in STEM—can envision themselves as engineers, innovators, designers, and problem-solvers. Behind every thriving organization is someone extraordinary. Someone who notices the details others miss. Someone who anticipates needs before they are spoken. Someone who can think three steps ahead. Someone who can draft an impeccable email, reorganize a chaotic calendar, coordinate an event, solve a problem, run an errand, reassure a family, prepare materials for a meeting, and still ask, “What else can I take off your plate?” If you are looking for a position where you simply clock in and clock out, this is not the role for you. If, however, you are energized by responsibility, inspired by purpose, and eager to become an indispensable partner in building something meaningful, keep reading. The Opportunity You will work directly alongside the Founder and CEO of an established STEM organization as a trusted thought partner, operational extension, and ambassador of the organization’s values. You will help transform ideas into action. You will protect the CEO’s time and energy so she can focus on the work only she can do: mentoring staff, building partnerships, expanding access to STEM education, supporting families, developing innovative programs, and raising resources to ensure that every child has the opportunity to thrive. This role requires intelligence, initiative, warmth, discretion, and excellence. It also offers something increasingly rare: A front-row seat to leadership. Who You Are • You are the person people rely on., • You remember what others forget., • You write beautifully., • Your grammar is impeccable., • You communicate with confidence and professionalism., • You think critically., • You solve problems instead of creating them., • You don’t wait to be told what to do., • You ask thoughtful questions., • You anticipate obstacles and arrive with solutions., • You understand that excellence lives in the details., • You are organized without being rigid., • You are polished without being pretentious., • You can move seamlessly between boardrooms, classrooms, conferences, and community events., • You understand that kindness and accountability can coexist., • You take ownership., • You follow through., • You do what you say you are going to do. What You’ll Do • Manage and prioritize the CEO’s calendar and scheduling needs., • Monitor and manage executive email correspondence., • Ghostwrite, edit, and proofread communications on behalf of the CEO., • Coordinate meetings with school leaders, donors, business owners, community partners, and staff., • Prepare agendas, meeting materials, and follow-up communications., • Track projects, commitments, deadlines, and next steps., • Maintain systems that keep the organization running efficiently., • Provide concise daily status updates on accomplishments and priorities., • Assist with event planning and execution., • Coordinate logistics and occasionally travel locally on behalf of the organization., • Run approved business-related errands and support operational needs using your personal vehicle (mileage reimbursement provided)., • Serve as a calm, thoughtful, and professional presence in moments of complexity. Growth Beyond the Job Description This is not simply an administrative position. It is an apprenticeship in leadership. For those who demonstrate excellence, this role may evolve into opportunities including: • Teaching Assistant, • STEM Instructor, • Program Coordinator, • Family and Community Engagement Coordinator, • Operations Lead, • Site Director, • Program Director Individuals interested in education may receive mentorship and training to facilitate introductory engineering, coding, robotics, and maker-centered learning experiences for children. By learning the organization from the ground up, you will gain an understanding of leadership, operations, entrepreneurship, communication, and education that few early-career professionals ever experience. Two Paths to Excellence Experienced Professionals You may be the ideal candidate if you possess: • A bachelor’s degree from an accredited college or university;, • At least five years of experience supporting senior executives, founders, or organizational leaders;, • A demonstrated history of discretion, professionalism, and exceptional execution. Emerging Leaders and University Students Outstanding university students are also encouraged to apply. You may be an excellent fit if you: • Are actively enrolled in an accredited college or university;, • Are able to balance coursework with consistent, dependable availability;, • Demonstrate exceptional maturity and professionalism;, • Possess strong business writing skills;, • Think critically and solve problems independently;, • Preferably major in engineering, computer science, mathematics, science, or another STEM-related discipline. No prior executive experience is required for exceptional students who demonstrate uncommon potential. Professional Presence Matters You will often work behind the scenes. However, there will be times when you represent the organization publicly. You may accompany the CEO to conferences, professional development sessions, meetings, partner sites, and events. Professionalism matters. We are not looking for designer labels. We are looking for judgment. Neatness. Pride in presentation. Appropriate attire. Thoughtful use of technology. Strong interpersonal skills. The ability to make others feel respected and valued. You understand that how you show up reflects respect for yourself, the CEO, the organization, and the communities we serve. Additional Requirements • Bachelor’s degree required for experienced candidates., • Current college enrollment required for university candidates., • Valid driver’s license in good standing., • Reliable access to a personal vehicle., • Ability to complete occasional local travel and errands., • Willingness to commit to a minimum of two years in the role., • Successful completion of employment verification and professional reference checks. Who Should Not Apply • This role is not for individuals seeking a title without responsibility., • It is not for those who require constant supervision., • It is not for those who miss deadlines, avoid accountability, or rely on excuses., • We are seeking people who rise to the occasion., • We are seeking people who care deeply about doing things well., • We are seeking people m who find joy in helping others succeed. Why This Role Matters Every meeting you coordinate, every email you send, every problem you solve, every detail you catch, and every burden you remove from the CEO’s shoulders creates more space for the work that changes lives. It creates more opportunities for children to discover engineering. More access to computer science education. More partnerships. More scholarships. More innovation. More hope. If reading this description excites you—if your heart beats a little faster because you recognize yourself in these words—we encourage you to apply. Because we are not simply hiring an assistant. We are investing in a future leader. And we are looking for someone extraordinary to grow alongside us.

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  • Front Desk Receptionist
    Front Desk Receptionist
    2 months ago
    $18–$20 hourly
    Part-time
    Kew Gardens, Queens

    We are seeking a dynamic and friendly Front Desk Associate to be the welcoming face of our organization. MUST SPEAK SPANISH!! This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks to ensure a smooth and professional environment. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to handle multiple responsibilities with enthusiasm and precision. This paid position offers an exciting opportunity to develop your administrative and customer support skills in a fast-paced setting. Responsibilities • Greet visitors, clients, and staff warmly, creating a positive first impression for everyone entering the office., • Manage multi-line phone systems efficiently, directing calls accurately and professionally while maintaining excellent phone etiquette., • Handle incoming correspondence, emails, and inquiries promptly, providing accurate information or routing as needed., • Maintain organized filing systems, data entry records, and manage document proofreading to ensure accuracy and confidentiality., • Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software., • Assist with clerical duties including photocopying, faxing, mailing, and managing office supplies inventory., • Provide customer support by addressing questions or concerns with professionalism and courtesy in person or over the phone., • Utilize computer literacy skills across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to complete daily tasks efficiently., • Coordinate with team members on administrative projects while demonstrating strong organizational skills and time management. Experience • Prior office experience or administrative support roles preferred; experience as a receptionist or personal assistant is a plus., • Demonstrated proficiency with computer skills including typing speed and accuracy; familiarity with Microsoft Office and Google Workspace required., • Experience handling multi-line phone systems and practicing excellent phone etiquette is highly desirable., • Bilingual abilities are a valuable asset for communicating effectively with diverse clients and team members., • Knowledge of office management procedures such as filing systems, data entry, proofreading, and calendar management enhances your effectiveness in this role., • Previous experience in customer service or clerical roles helps foster strong interpersonal skills necessary for success here., • Familiarity with medical or dental receptionist duties is beneficial but not required; willingness to learn is essential. Join us as a Front Desk Associate to be the friendly face that keeps our office running smoothly! Bring your organizational talents, positive attitude, and eagerness to support our team’s success — your energy makes all the difference!

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  • Administrative Assistant
    Administrative Assistant
    2 months ago
    $16–$18 hourly
    Part-time
    Fort Lee

    Owner’s Assistant (Part-Time) Location: Fort Lee, NJ Company: Tori To Sakana Position Overview Tori To Sakana is a growing Japanese sushi takeout and catering business looking for a reliable, organized, and proactive Owner’s Assistant to support daily business operations and special projects. This position is ideal for someone who enjoys working in a small business environment and is comfortable handling a variety of administrative, marketing, and organizational tasks. Responsibilities • Assist with email correspondence and follow-up, • Research local schools, businesses, and community organizations, • Support catering and fundraising outreach efforts, • Organize documents, spreadsheets, and business records, • Assist with social media and marketing projects, • Coordinate with vendors and service providers as needed, • Help manage special projects and business initiatives, • Perform other administrative tasks as assigned Qualifications • Strong written and verbal English communication skills, • Excellent organizational and time-management skills, • Proficient with Google Docs, Google Sheets, and email, • Detail-oriented and dependable, • Ability to work independently and take initiative, • Professional and positive attitude Preferred Qualifications • Experience with Canva or social media platforms, • Administrative or office experience, • Marketing or customer service experience, • Japanese language skills (not required), • Knowledge of Japanese language and culture Schedule • Part-time, • Approximately 5–10 hours per week to start, • Flexible schedule, • Some remote work may be available Compensation • $16–18 per hour, depending on experience About Us Tori To Sakana is a Japanese-owned sushi takeout and catering business in Fort Lee, NJ. We are committed to authentic Japanese cuisine, exceptional customer service, and building strong relationships within our local community. To Apply Please send your resume and a brief introduction explaining why you would be a great fit for this position.

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    No experience
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