Administrative Assistant - Paul Anthony Real Estate - Fountain Valley

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• Animal Medical Center

  

  Veterinary Receptionist

  1 month ago

  Fountain Valley

  Job Description We are a busy small animal veterinary Qualifications: Veterinary reception experience. Ability to work independently on assigned tasks as well as to accept direction on given assignments Possession of organizational skills: Critical thinking – Understanding logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems Must possess strong verbal and written communication skills, good judgment and ability to manage stressful situations Responsibilities: Receive and place calls to clients for the purpose of scheduling Prioritize multiple tasks in a calm, organized manner Maintain proper documentation through client and pet records, i.e. referral documentation, previous medical history received, etc Assist all clients by providing necessary instructions, information and invoices, dispense prescription items per the veterinarian’s instructions, and schedule all future appointments Utilize hospital computer systems to document medical records and communicate with clients and teammates Manage the financial needs of the hospital by maintaining accurate balances through collection of client transactions, following all cash and credit card handling procedures, and following proper opening and closing procedures Excellent customer service skills and an exceptional level of communication in a professional manner Advocate for pets through client education on preventative care, pet health needs, treatment recommendations and all other hospital services/procedures Maintain a positive attitude in all interactions with clients, pets and other teammates Demonstrate ability to show empathy toward clients and treat pets with compassion and respect Utilizing standard office/business equipment Knowledge of veterinary medical terminology and procedures, knowelege of Cornerstone preferred clean and organize end of day shift Great benefits. Pay range of $ 15:50- $30/hour based on experience Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k) Short Term Disability Paid Time Off (Vacation & Public Holidays) - for eligible positions Teladoc- FREE doctor access 24/7 Discounted Veterinary Care Company DescriptionWe are a small animal veterinary hospital dedicated to high quality medicine and surgery and the well being of our owner's pets.We are a small animal veterinary hospital dedicated to high quality medicine and surgery and the well being of our owner's pets.

• CALIFORNIA PRIME RECOVERY SERVICES

  

  Admission Coordinator

  10 days ago

  Fountain Valley

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• Moving iMage Technologies

  

  Administrative Operations Coordinator

  3 days ago

  Fountain Valley

  Job Description Administrative Operations Coordinator Moving iMage Technologies is seeking a highly organized, technology-savvy Administrative Operations Coordinator to support the President & COO while helping improve business processes across multiple departments. This position is based in our Fountain Valley, California office. This role is ideal for someone who enjoys organizing information, improving workflows, working with Excel, learning business systems, and using modern AI tools to increase productivity. The successful candidate will work closely with leadership and gain exposure to operations, sales, purchasing, customer service, accounting, ERP systems, CRM systems, and process improvement initiatives. This is an excellent opportunity for someone looking to grow into an Operations Coordinator, Office Manager, or Business Operations role. Based on your original description, the role supports executive administration, office organization, process documentation, ERP/CRM systems, and AI-assisted productivity improvements. Key Responsibilities Executive & Administrative Support • Provide direct administrative support to the President & COO, • Manage calendars, meetings, travel arrangements, and follow-up activities, • Draft, edit, format, and organize business correspondence and reports, • Prepare presentations, meeting materials, and internal communications, • Track action items and help ensure projects move forward Office Operations & Organization • Coordinate activities across sales, customer service, purchasing, accounting, and operations, • Organize shared files, templates, records, and business documentation, • Improve document management and filing systems, • Assist with implementing more efficient digital workflows Process Documentation & Systems Support • Create and maintain standard operating procedures (SOPs), • Convert notes, screenshots, PDFs, and verbal instructions into organized business documentation, • Assist with ERP and CRM data management and reporting, • Support business process improvement initiatives Technology & Productivity • Utilize Excel to organize, analyze, and report information, • Use AI tools such as Microsoft Copilot, ChatGPT, Claude, or similar technologies to improve productivity, • Support continuous improvement of office processes and workflows Qualifications Required • 3+ years of administrative, executive assistant, office coordinator, or similar experience, • Strong Microsoft Excel skills, • Strong proficiency with Outlook, Word, and PowerPoint, • Excellent organizational and communication skills, • Ability to manage multiple priorities independently Preferred • Experience with ERP systems such as SYSPRO, Sage, NetSuite, Microsoft Dynamics, SAP, or similar systems, • Experience with CRM platforms such as HubSpot or Salesforce, • Experience creating business procedures and documentation, • Experience using AI tools to improve productivity Benefits • Medical, Dental, and 401(k), • Paid Time Off and Holidays, • Opportunity for growth into operations, process improvement, and business systems responsibilities Company DescriptionMoving iMage Technologies is a leader in cinema exhibition technology, manufacturing & providing equipment, software, services, and support solutions that help movie theaters operate more efficiently and deliver exceptional audience experiences. We serve independent theaters, regional circuits, and major exhibitors throughout world. Moving iMage Technologies is a leader in cinema exhibition technology, manufacturing & providing equipment, software, services, and support solutions that help movie theaters operate more efficiently and deliver exceptional audience experiences. We serve independent theaters, regional circuits, and major exhibitors throughout world. 

• Families Together Of Orange County

  

  Medical Front Desk

  3 days ago

  Fountain Valley

  Job DescriptionDescription: Families Together of Orange County has immediate needs for Medical Front Desk in the following location: Fountain Valley, CA. Job Title: Medical Front Desk Salary: $23-24 per hour DOE Openings: 1 - Fountain Valley, CA Position Purpose: Families Together of Orange County is seeking Medical Front Desk staff for multiple clinic locations. The proper candidate must have outstanding customer service skills and be able to adapt to working with a variety of individuals from the surrounding community. The primary job function is to provide high-quality customer service to our members while demonstrating our core values. Core Duties and responsibilities include but are not limited to: • Greet all patients as they arrive., • Warmly greet all patients and visitors as they arrive., • Maintain contact when communicating., • Respect everyone regardless of background or socio-economic status., • Communicate with clients as needed., • Verifies patient information by interviewing the patient and confirming the purpose of the visit., • Secures patient information and maintain patient confidentiality by completing and safeguarding medical records and other patient information., • Verify insurance eligibility and collect co-pays, deductibles, or balances based on patients’ insurance., • Apply sliding fee scale based on process flow., • Ensures best practices are followed as they relate to all areas related to registration, check-in and check-out, participating in self monitoring/auditing and addressing problem areas timely., • Maintain up-to-date patient records by scanning, filing, and updating information as needed., • Ensure all patient forms are completed accurately and entered the system., • Prepare and organize patient charts for daily appointments., • Optimizes patients' satisfaction, provider time, and treatment room utilization while the patients are in the practice AND uses best practices while scheduling ensuring adherence to published scheduling guidelines., • Keep patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider and/or care team of service delays, escalating to management when the delay exceeds an acceptable delay time (i.e., greater than 15 minutes)., • Maintains a safe, secure, and healthy work environment by establishing and following standards and procedures and complying with legal regulations., • Communicate effectively with clinical staff regarding patient flow and scheduling changes., • Maintain cleanliness and order in the front office area., • Keeps equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; and calling for repairs., • Other duties as assigned. This job description in no way states or implies that these are the only duties to be performed by the employee. He or she will be required to follow any other instructions and to perform other duties, within scope, as assigned by his or her supervisor. Education, Qualifications, and Experience: • Must have a high-energy/enthusiastic personality, • Willing to work some Saturdays & Sundays, • Bilingual Spanish Required, • 2 years of Medical/healthcare office receptionist experience required, • Must be computer literate, • Weekend availability required (only if coverage is needed on Saturdays and Sundays). Work Schedule: • Fountain Valley: 9:00 AM – 6:00 PM, Monday–Friday., • Weekend availability required (only if coverage is needed on Saturdays and Sundays)., • Work schedules are subject to change based on organizational, staffing, community, and patient needs. As such, FTOC may need to modify work schedules to meet such needs., • Overtime may also occur due to organizational, staffing, community, and patient needs. Families Together of Orange County (FTOC) is proud to be an equal opportunity employer. FTOC does not discriminate based on race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws. Requirements:

• Theresa Simes-Farmers Insurance Agency

  

  Receptionist Customer Service

  17 days ago

  Fountain Valley

  Job Description Join a company that is committed to making a difference in peoples lives every day. Theresa Simes-Farmers Insurance Agency in FOUNTAIN VALLEY, California, is looking for a detail-oriented, professional, and friendly individual to join our team as an Customer Service Specialist. We are a busy insurance office and you will be our amazing clients first point of contact. We pride ourselves on our excellent customer service, and we know that with your positive attitude you will be the perfect fit for this role. Each day you will be responsible for answering multiple phone lines, providing customer service to agency customers, greeting office visitors throughout the day, drafting letters & reports, and other additional clerical duties as needed. You will also learn to quote and write policies once you are licensed. If you are trustworthy, reliable, and a multi-tasker, please Apply Today! Benefits Hourly Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Hands on Training Mon-Fri Schedule Career Growth Opportunities Evenings Off Retirement Plan Responsibilities Immediately greet all customers entering the office, in a friendly and helpful manner. Take premium payments from customers. Answer incoming phone calls on the first ring. Provide exceptional customer service and support. Develop and maintain client relationships and promote new relationships. Obtain prospect's information and complete quote sheets. Eventually you will be able to quote and write policies for new and existing customers. Requirements Possess an upbeat, positive and enthusiastic attitude. Proficiency to take a task to completion, with excellent follow-thru and follow-up. Must have ability to multi-task. Professional phone etiquette. Excellent Spelling and Grammar skills. Problem-Solving Capabilities. Work well with others and be a team player with a positive attitude. Strong communication skills, both oral and written. Ability to tactfully handle stressful and difficult situations. No insurance experience required but must be willing to learn and obtain insurance license upon hire.

• Hilton

  

  Front Desk Supervisor/Customer Service - Hilton $16-$35/hr

  1 day ago

  Fountain Valley

  Hilton is seeking a Front Desk Supervisor to oversee front desk operations and ensure guests receive excellent customer service throughout their stay. The Front Desk Supervisor assists with daily front desk operations, supports Front Desk Agents during busy shifts, handles escalated guest concerns, and helps manage the check-in and check-out process to ensure efficiency and accuracy. Responsibilities include supervising front desk staff, training new employees, creating shift schedules, assisting with guest service issues, authorizing refunds or room changes when necessary, monitoring room availability and reservations, coordinating with housekeeping and maintenance to ensure rooms are ready, and ensuring Hilton service standards are maintained at all times. This position typically pays $16 to $35 per hour depending on location, experience, and hotel size, with higher wages often offered at large or high-occupancy properties. Full-time employees may be eligible for benefits including health, dental, and vision insurance, paid time off, 401(k) with company match, Hilton employee hotel discounts, paid holidays, and advancement opportunities into hotel management roles. Some hotels may also offer performance bonuses, shift differential pay for evening or overnight shifts, and incentive bonuses tied to guest satisfaction scores or upselling programs.

• USPS

  

  USPS Postal Workers - Mail Carrier/Assistant $22-$36/hr

  1 day ago

  Fountain Valley

  The United States Postal Service (USPS) is seeking Mail Carriers and City Carrier Assistants (CCA) to deliver mail and packages to residential and business customers on assigned routes. Mail Carriers are responsible for sorting mail, loading mail and packages into delivery vehicles, driving or walking delivery routes, delivering mail to mailboxes and businesses, collecting outgoing mail, and maintaining delivery records. Carriers must work in all weather conditions and follow USPS safety and delivery procedures. This position typically pays $19 to $22 per hour to start for City Carrier Assistants, with career Mail Carriers earning approximately $22 to $36 per hour depending on tenure, plus opportunities for overtime pay, Sunday premium pay, holiday pay, and night differential pay. Mail Carriers are responsible for casing and sorting mail in the post office, loading delivery vehicles, delivering mail and packages, obtaining signatures for certified or registered mail, collecting outgoing mail, and completing delivery routes on schedule. Employees must follow USPS delivery procedures, safety regulations, and federal mail handling guidelines. Full-time career employees may be eligible for benefits including federal health insurance, pension retirement plan, Thrift Savings Plan (401k-style), paid time off, paid federal holidays, uniform allowance, and opportunities for advancement into supervisory or management roles. City Carrier Assistants may become career employees after a period of employment and receive full federal benefits.

• Goodwill

  

  Goodwill - Store Clerk/Cashier $14-$21/hr

  1 day ago

  Fountain Valley

  Goodwill is seeking Store Clerks / Cashiers to assist with retail store operations, customer service, and processing sales transactions. Store Clerks are responsible for operating the cash register, handling cash and card payments, assisting customers with purchases, answering questions, stocking shelves, organizing merchandise, tagging and pricing donated items, and helping maintain a clean and organized store. Employees may also assist with accepting donations, sorting donated items, and preparing merchandise for the sales floor. This position typically pays $13 to $17 per hour, with opportunities for overtime pay, weekend shifts, holiday pay, and performance-based raises depending on location and experience. Store Clerks are responsible for greeting customers, processing transactions, bagging items, stocking shelves, organizing racks and displays, tagging merchandise, sorting donations, assisting customers with questions, and helping maintain store cleanliness and organization. Employees must follow store procedures for handling donations, pricing merchandise, and operating the register. Full-time employees may be eligible for benefits including health insurance, dental and vision coverage, paid time off, retirement savings plans, employee discounts, and opportunities for advancement into Shift Supervisor or Store Manager roles. Some locations may also offer attendance incentives or performance-based bonuses.