Administrative Assistant - StaffRight NY - Recruiting Agency - North Arlington

Admin Support Specialist - Food Manufacturing

Location: North Arlington, NJ (On-Site)
Compensation: $25/hour - $35/hour (40 hours per week) | Based on experience
Schedule: Full-Time | Monday-Friday

We are seeking a highly organized and detail-oriented Admin Support Specialist to join our team in a fast-paced food manufacturing environment.

This position is ideal for someone with administrative coordination experience who enjoys supporting multiple departments and keeping projects moving.

You will play a key role in supporting commercial buyers by ensuring accurate product information, efficient order processing, and professional sales materials. If you thrive in a deadline-driven environment and have strong skills in PowerPoint, Adobe Creative Suite, and administrative coordination, we want to hear from you.

What You'll Do:
Sales Support & Marketing Coordination

• Create and update customer-facing sales materials, including:
• Sell sheets
• Product catalogs
• Pricing sheets
• Sales presentations
• Support seasonal promotions, holiday programs, and new product launches.
• Assist with product introductions by preparing launch materials and presentations.
• Create and revise packaging mockups and marketing assets using Adobe Illustrator and Photoshop.
• Take and edit basic product photos for internal presentations and customer materials.
• Ensure all sales collateral remains accurate, professional, and brand consistent.

Administrative Support:

• Process purchase orders and sales orders accurately and efficiently.
• Maintain customer, pricing, and product information within company systems.
• Update and manage product documentation, including:
• Item numbers
• Pricing
• Nutritional information
• Product specifications
• Generate quotes and assist with customer requests as needed.
• Communicate daily with sales, purchasing, production, and operations teams to ensure orders and projects stay on track.
• Support cross-functional initiatives and maintain smooth workflow between departments.

Qualifications:
Required
2 years of experience in one or more of the following:

• Sales support
• Sales coordinator
• Buyer support
• Administrative coordinator
• Strong Microsoft PowerPoint skills.
• Experience using Adobe Illustrator and Adobe Photoshop.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.

Preferred but not required:

• Experience/knowledge in food manufacturing, consumer packaged goods (CPG), wholesale, distribution, or related industries.
• Experience with order entry systems, generating quotes, and maintaining product documentation.
• Bilingual English/Spanish is a plus
• Basic photography and photo editing experience.