BenAstro Group

About the Company: PromoVeritas are the independent promotional verification specialists - we use our care, knowledge, expertise and passion for detail to ensure that all types of prize promotions via whatever medium are shaped and delivered fairly, securely and in compliance with the law and general best practice. In this way we protect both the interests of the brand, their creative agencies and also the consumer, who with increased confidence about the fair operation of the promotion, would be more likely to participate. So, on a day to day basis we are busy advising and influencing the development of on pack offers, judging competitions, running prize draws, implementing ‘Willy Wonka’ style instant wins and overseeing voting for major TV shows. Our client base includes Pepsi, Walkers, ASOS, Barclays, HTC, Pringles, Kellogg’s and over 200 more with a large part of work coming from projects run overseas – 60+ countries in 2019 alone. Established in 2002, the company is based a 1-minute walk from the Tube station in leafy Pinner, North London, about 25 minutes from Baker Street on the Metropolitan line. Due to continued expansion we are seeking to fill an important role in our Project Team. Key Responsibilities: • Provide administrative and project support to the wider Project Management team, assisting on larger campaigns and ensuring smooth day-to-day delivery, • Manage incoming communications from winners (phone and email), ensuring timely, professional responses in line with agreed processes, • Draft and manage winner communications (emails and call scripts), tailoring templates as required for approval, • Coordinate prize fulfilment, including packing and dispatch, and maintain accurate tracking and reporting of all winner activity, • Support research and logistics tasks such as sourcing prizes, booking travel and accommodation, and gathering supplier information, • Maintain accurate records, reporting and trackers to support project delivery and internal visibility, • Undertake small, low-risk campaigns independently, building experience and confidence, • Provide general administrative support to assist the team in the delivery of projects, • Support supplier sourcing by researching options, identifying best value, and assisting with cost negotiations where appropriate, • Support client management through day-to-day communications, responding to queries and maintaining a high standard of service, • Support the day-to-day running of the office through general administrative tasks (approx. 25% of the role), including stationery ordering, office upkeep and organisation Role Requirements: · Clear, understandable speaking voice. Native English standard language. · Accurate spelling and grammar. Clear understandable written communication skills. · Can use MS Word, Excel and Outlook with good keyboard skills · Good organisation and time management skills · Able to remain focused on completing responsibilities despite distractions, pressures or changes · A general can-do attitude, keen to make a difference to the Company · Customer / client focused · Good attention to detail - provides and accurate and consistent information · Commercial – awareness of costs and good negotiation skills Employee Benefits: · 23 days a year plus Bank holidays (increasing to 27 days with length of service) · Bonus day off for your birthday (after completion of probationary service) · Generous quarterly Bonus scheme- typical payouts of 10% of salary · Annual training grant · Private Health Scheme (contributory) · Regular company social events e.g. Crystal Maze experience and Henley Regatta If you meet the requirements for the role and are looking to join an innovative and rapidly growing business, then please apply now!

Job Description: The client is looking for an experienced Office Administrator to join this new start-up based in Perivale. As the Office Administrator, your responsibilities will include providing vital support for the management team, arranging meetings and interviews, Maintain electronic files in accordance with procedures. Key Responsibilities • Acting as a first point of contact: dealing with correspondence and phone calls., • Managing diaries and organising meetings and appointments., • Booking and arranging travel, transport and accommodation., • Organising events and conferences., • Reminding the manager/executive of important tasks and deadlines., • Typing, compiling, and preparing reports, presentations and correspondence., • Managing databases and filing systems., • Implementing and maintaining procedures/administrative systems., • exceptional written and oral communication skills, • Excellent organisational skills, • Excellent word processing and IT skills, including knowledge of a range of Microsoft packages, • The ability to work under pressure and to tight deadlines, • Excellent organisational and time management skills, • The ability to research, digest, analyse and present material clearly and concisely, • Excellent interpersonal skills, • The ability to work on your own initiative, • Honesty and reliability, • Attention to detail, • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines, • discretion and an understanding of confidentiality issues. Qualifications / Experience • GCSE English and mathematics (or equivalent), • Must have excellent knowledge and command over MS Office suite Advantageous • Office 365, Excel, MS Teams, SharePoint

Duties and responsibilities: · Oversee day-today running of the office, ensuring a safe, organised, and efficient working environment. · Manage office supplies, equipment and maintenance contracts. · Raise and process purchase orders, supplier invoices, and delivery notes. · Assist with cost tracking, petty cash, expenses, and month-end reporting. · Serve as key point of contact for clients, suppliers, and subcontractors. · Coordinate office schedules, staff calendars, meeting rooms, and travel arrangements. · Develop and implement systems to support operational productivity. · Maintain training logs for site operatives. · Provide administrative support to directors. · Supervise administrative staff, assigning tasks and monitoring performance. · Identify areas for improving workflow efficiency and administrative processes. · Draft emails, letters, and formal documentation on behalf of management. · Ensure adherence to GDPR, data security, health & safety, and company compliance standards. Skills/Qualifications/Experience: • Proven experience as an Office Manager, • Strong organisational, multitasking, and time-management abilities., • Experience managing budgets, procurement, and supplier relationships., • Strong written and verbal communication skills., • Understanding of health & safety, GDPR, and workplace compliance requirements., • Relevant master or bachelor degree.